New

Sponsored Research Administrator

North Carolina State University

$60,000-$65,000

United States, North Carolina, Raleigh

Apr 04, 2025

Posting Information

Posting Number	PG194035EP
Internal Recruitment	No
Working Title	Sponsored Research Administrator
Anticipated Hiring Range	$60,000-$65,000
Work Schedule	Mon - Fri 8am - 5pm
Job Location	Raleigh, NC
Department	Mechanical & Aerospace Engineering
About the Department	The Department of Mechanical and Aerospace Engineering at North Carolina State University (Raleigh, NC) is among the largest and most prominent in the nation. The department offers Bachelor of Science (BS), Master of Science (MS), and Doctor of Philosophy (PhD) degrees in both Mechanical Engineering (ME) and Aerospace Engineering (AE). The department also offers accelerated BS/MS degrees in both programs. Current research specialization in MAE includes dynamic systems and controls, vibrations, biomechanics, design optimization, smart materials and structures, precision engineering, MEMS and NEMS, advanced manufacturing, aerodynamics, UAV flight research, materials, renewable energy, combustion, hypersonics, propulsion, space exploration systems, and computational fluid dynamics. The MAE department currently boasts 45 tenure-track faculty, six non-tenure track faculty, and 15 staff. The faculty is highly recognized with seven National Science Foundation CAREER Award recipients, four NSF RIA recipients, one NASA Early Career Faculty Award recipient, four ASME Fellows, seven AIAA Fellows, 20 members in the NC State Academy of Outstanding Teachers, and five named professors. The MAE Department has an enrollment of over 1,100 undergraduates and 400 graduate students, and has conferred over 4,000 degrees since 2000. The department is housed in Engineering Building III, a four-story, 250,000-square foot facility built in 2010. An annex houses wind tunnels, an anechoic chamber, internal combustion engine dynamometers, and additional research labs. NC State's location on Centennial Campus, combined with its proximity to the Research Triangle Park and neighboring universities, provides extensive opportunities for academic and industrial interaction and collaboration. The mission of the MAE department is to be a flagship engineering department that benefits all people of North Carolina and the global society by making a profound impact on current and emerging science and technologies; fostering exemplary, synergistic multidisciplinary research and education programs in close partnership with industry and government; providing the environment for innovative professional and scholarly development; and graduating highly skilled, ethical engineers who will thrive in a rapidly changing world and be future leaders in technology and society.
Essential Job Duties	As the Sponsored Research Administrator for Mechanical & Aerospace Engineering, you will manage pre- and post-award processes, ensuring compliance with university and agency regulations. You will report to Sponsored Research Manager and work alongside two other Sponsored Research Administrators. Key Responsibilities Manage accounting, budgeting, forecasting, and variance reporting. Ensure cost allowability and compliance with NC State and federal agency regulations (NSF, NASA, ONR, ARO, AFOSR, DOD, EPA, NIH). Prepare and submit proposals through PINS, Grants.gov, and other submission platforms. Review new award guidelines, procedures, and regulations with stakeholders. Monitor and analyze post-award budgets, expenditures, and spending plans. Oversee cost share reporting and financial projections. Review HR expenditures and travel reimbursements for accuracy and compliance. Assist principal investigators with budget development and adjustments. Manage award closeouts, including financial approvals (PMR). Develop and maintain internal control procedures for workflow efficiency. If you have an attention to detail, proficiency with grant management systems, and the ability to collaborate effectively with faculty and funding agencies, we encourage you to apply. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities	In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations. Some of these opportunities will include but are not limited to: Serve as back-up to other Sponsored Research Administrator(s) as needed, possible some backup to Business Manager. Extensive interactions with students, faculty and support staff both internally and campus wide. Attend departmental, college, and/or university meetings to obtain the latest information regarding finance or research related matters.

Qualifications

Minimum Education and Experience	Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Experience managing pre- and post-award processes, ensuring compliance with university and agency regulations (e.g., NSF, NASA, NIH, DOD). Budgeting, forecasting, cost allowability, and financial reconciliation to support research funding. Utilizing spreadsheets for financial tracking, budget analysis, and reporting. Managing multiple awards, deadlines, and compliance requirements efficiently. Effectively working with faculty, researchers, and funding agencies, providing guidance on grant management and financial policies.
Preferred Qualifications	* Prefer 3+ years of university experience in contracts and grants. * Experience with PeopleSoft Financials, PINS, RADAR/ RED, Grants.gov, NSF Fastlane.
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	04/04/2025
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please include a resume, cover letter and contact information for three professional references.

Position Details

Position Number	00042881
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	140901 - Mechanical & Aerospace Engineering
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.