Administrative Specialist I - Perimeter College, Alpharetta Campus

Administrative Specialist I
English Department
Perimeter College - Alpharetta Campus
Georgia State University

Introduction to the College

For more than 60 years, Perimeter College has been a gateway to higher education for the Atlanta region and beyond. On five campuses and online, students take advantage of our support and small classes to build a solid academic foundation that enables them to reach their goals. Perimeter College-Georgia State University is dedicated to providing high-quality, accessible, and affordable education through learner-centered and innovative educational approaches that prepare students for professional careers and lifelong learning. We strive to create an environment that fosters collaboration, innovation, and academic excellence.

These are exciting times at the Perimeter College Clarkston Campus. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

WHAT MAKES GSU - Perimeter College A GREAT PLACE?

• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

The English Department at Perimeter College is seeking to hire an Administrative Specialist I.

WHAT WILL YOU DO:

This is a full-time staff position that requires an on-campus presence of 40 hours per week to support the daily operations of the Enlish Department.

DUTIES AND RESPONSIBILITIES INCLUDE:

* Serve as liaison to the department chair, associate chair and/or assistant chair on all communications and correspondence and first point of contact for the department's front office function.

* Provide administrative support to the department chair(s), department administrator(s), faculty and staff including, but not limited to, answering the telephone; providing referral and navigation assistance to various university offices; copying and filing; retrieving information; preparing agendas, records and minutes; providing accreditation support; serving as drop-off point for packages; maintaining contact list, print fund and swipe card access requests; other administrative duties as designated by the department.

* Collect and maintain departmental records (e.g., syllabi, academic dishonesty form, student concerns, reinstatements, end of semester grade reports).

* Submit and track transactions to administrative and academic services teams including, but not limited to, Panthermart transactions, PTI agreements, Vendor Invoices and Payments, Faculty Activity Portal, Foundation disbursements, faculty overload forms, etc. Includes providing support to business manager.

* Submit payment processing for travel expenses (e.g., travel/room/meal reservations and accommodations). Provide general guidance to faculty on the travel reimbursement process and may occasionally facilitate arrangements on behalf of department administrators.

* Schedule and reserve meeting rooms, audiovisual equipment, and other communications media for all department staff. Coordinate college-wide space reservations with PC Facilities.

* Assist in planning departmental, campus and college-wide meetings and special events (e.g., conferences, award ceremonies, testing sites, commencement, Faculty Development Day, Staff Development Day, Bennekin symposium).

* Assist with emergency coordination for the department and occasionally participate in emergency preparedness meetings and activities.

* Communicate the department's internal control policies (e.g., work order requests), deadlines (e.g., syllabi) and procedures (e.g., managing print orders) as prescribed by the department administrator(s).

* Attend regular departmental, campus and college-wide meetings as needed.

* Maintain inventory of department equipment and supplies and coordinate the disposal of surplus property.

* Serve as the department-based point of contact for reporting facilities matters; monitor department or building facilities to ensure proper functionality (e.g., doors opening properly, classrooms are accessible, power functioning, IT equipment). Report and coordinate equipment maintenance as needed (e.g., classroom computer/AV equipment, department conference room equipment) with IT.

* Assist in training and onboarding department new hires (includes swipe card access, keys, guidance related to routine departmental administrative procedures).

* Provide academic support to the department administrator(s) (BANNER overloads, overrides, drop/adds, registration holds, book orders, etc.).

* Conduct and manage special projects as assigned.

* Support department student organizations as needed (e.g., room scheduling, copying, travel arrangement, or information gathering) on behalf of the faculty advisor.

* Assist with support of the department/office website (e.g., collecting information/content, reviewing pages) and reporting updates and corrections to PR MARCOMM.

* Supervise departmental student assistants (e.g., managing office schedule, assigning routine clerical tasks, running errands).

Minimum Requirements:

* Bachelor's degree and one year of administrative experience; or a high school diploma or GED and five years of administrative experience; or a combination of education and related experience.

Preferred Requirements:

* Knowledge of various computer equipment, word processing, spreadsheets, databases, and other software packages.

* Knowledge of office policies and procedures.

* Effective time management skills.

* Effective organizational skills.

* Effective oral, interpersonal, and written communication skills.

* Knowledge of event or program planning.

* Knowledge of Business English, spelling, and grammar

* Ability to supervise others.

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter
• Three Professional References