Communications Professional-Limited Term (Events Coordinator)

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

CREATE-X is a Georgia Tech initiative to instill entrepreneurial confidence in students and empower them to launch successful startups.

The broader goal of this initiative is to provide the knowledge, skills, abilities, and experiences that will give Georgia Tech graduates the confidence to create their own future and confidently pursue entrepreneurial opportunities. https://create-x.gatech.edu/about-us

The Event Coordinator is responsible for coordinating and supporting the planning, logistics, and execution of events that advance the goals of the Institute, an assigned unit, or initiative. This role ensures smooth operations, effective communications, and high-quality experiences for participants while maintaining alignment with institutional standards.

Job Duty 1 -
Plans and coordinates assigned events, meetings, and special programs from concept through completion, ensuring alignment with goals and standards.

Job Duty 2 -
Coordinates logistics such as venue reservations, catering, audiovisual needs, security, and room setups.

Job Duty 3 -
Oversee event registration, invitations, and attendee communications to ensure strong participation.

Job Duty 4 -
Prepares and maintains event records, databases, and schedules to track planning and execution details.

Job Duty 5 -
Collaborates with colleagues, vendors, and campus partners to ensure smooth event delivery.

Job Duty 6 -
Serve as on-site event coordination lead and support including check-in, attendee management, troubleshooting, and vendor coordination.

Job Duty 7 -
Prepares event budgets, processes invoices, and maintains accurate financial records.

Job Duty 8 -
Coordinates development of event communications and assists with the creation of promotional materials.

Job Duty 9 -
Collects participant feedback, evaluates event effectiveness, and contributes to reporting outcomes.

Job Duty 10 -
Perform other job-related duties as assigned.

Educational Requirements
Associate degree in related discipline or equivalent, related experience

Required Experience
2+ years of relevant experience

Additional Preferred Qualifications
Advanced certification may be preferred or required

Preferred Educational Qualifications
Bachelor's degree in related discipline or equivalent, related experience

1. Demonstrated experience coordinating events from initial planning through execution and post-event closeout.

2. Strong experience managing event logistics, including venue reservations, room layouts, catering, audiovisual arrangements, registration, attendee check-in, and event-day operations.

3. Experience coordinating vendors, managing service agreements, tracking orders and deliveries, and resolving vendor-related issues.

4. Experience developing and monitoring event budgets, processing purchasing requests, tracking expenses, and managing catering and supply costs.

5. Proven ability to manage multiple events and projects simultaneously while balancing competing priorities, deadlines, and changing requirements.

6. Experience planning and executing in-person, virtual, and hybrid events.

7. Strong problem-solving skills with the ability to anticipate logistical challenges, troubleshoot issues, and make timely decisions during live events.

8. Experience working in a higher education environment, preferably with familiarity with Georgia Tech systems such as EMS, Engage, and Workday.

Ideal Candidate: A proactive, detail-oriented event professional who can independently manage multiple events, oversee budgets and vendors, and take ownership of event logistics from planning through execution with minimal supervision.

Proposed Salary Range: $50,000 - $55,000

For more information about this position, please reach out to Karen Everage at keverage3@gatech.edu

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

A successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/