Project, Policy, and Resources Analyst - 142061

The Viterbi Family Department of Ophthalmology at the Shiley Eye Institute, UC San Diego is the only academic eye center in the region offering the most advanced treatments across all areas of eye care. Our world class clinicians, surgeons, scientists and staff are dedicated to excellence, and providing the best possible patient care to prevent, treat and cure eye diseases.

Our research is at the forefront of developing new methods for diagnosis and treatments of eye diseases and disorders. In addition to educating the leaders of tomorrow, we are committed to serving the San Diego and global community.

Uses skills as an experienced professional with a full understanding of analytical practices, policies, and procedures; researches, analyzes, and develops solutions to a wide range of issues. Demonstrates sound judgment in selecting methods and techniques for obtaining solutions. Primarily addresses policies, programs, and proposals that are complex in nature and diverse in scope. Develops policies and procedures for implementation.

The Project Policy Analyst serves as an interdepartmental liaison and subject matter expert, providing academic affairs and operational support to Ophthalmology faculty and staff, the Department Business Officer, The Operations Manager, the Finance Operations Director, and the Chair of the Department of Ophthalmology. This individual works directly with the Academic Resource Center (ARC) on processes such as faculty recruitments and relocations, as well as other academic recruitments, including clinical teaching appointments and Postdoctoral Scholar, Visiting Scholar, and Visiting Graduate Student appointments. In addition to academic recruitments, the Analyst assists ARC with Return to Active Duty (RTAD) appointments and collaborates with the International Faculty and Scholars Office to initiate and monitor visa submissions for academic and staff appointments.

As part of the Primary ARC Liaison (PAL) team, the Project Policy Analyst supports faculty in submitting annual Outside Activities Reporting in accordance with current Conflict of Commitment policies and provides guidance on APM 025 and APM 671. The position is also responsible for initiating UCSD Credentialing and Billing Privileges for clinical physicians, working directly with both the UCSD Medical Staff Administration Office and the Provider Enrollment Office. Additionally, the Analyst coordinates with the Risk Management Office to obtain and issue Certificates of Liability Insurance for physicians performing clinical work at locations outside of UCSD. The Project Policy Analyst further supports ARC's Academic Personnel team with annual academic reviews for faculty, including coordinating and meeting with ad hoc committees, organizing the in-person and online Ophthalmology Academic Review Meeting, and facilitating completion of documentation required to finalize reviews.

The Project Policy Analyst applies knowledge of time reporting through UCSD's EcoTime application to assist faculty and staff in completing timecards, making necessary adjustments, and escalating discrepancies to the Compensation and Timekeeping team for both academic and staff appointments.

The Project Policy Analyst also serves as a departmental resource for general human resources support, directing faculty and staff to the appropriate HR contacts and resources as needed. Responsibilities include assisting with the entry of staff recruitments and supporting other department-level HR administrative functions to ensure timely and accurate processing.

This position serves as a resource in resolving complex payroll discrepancies and escalating customer service and vendor concerns. The Project Policy Analyst identifies problematic areas and irregular expenditures and makes recommendations regarding potential policy or process changes to the Chair, Department Business Officer, The Operations Manager, Finance Operations Director, and Principal Investigators.

The Project Policy Analyst develops best practices and compiles and analyzes information to support long-range planning of department policy and infrastructure. This role also serves as a liaison to academic faculty, staff, other universities and academic institutions, professional societies, donors, committees, and organizations, as well as the Office of the Chancellor, Health Sciences Dean's Office, Department Business Office, Academic Resource Center (ARC), Research Service Core (RSC), other School of Medicine (SOM) and campus departments, and state and federal government agencies.

• Seven years (7) of related experience, education/training, OR an Bachelor's degree in related area plus three (3) years of related experience/training.

• Knowledge of common organization- or research-specific and other computer application programs.

• Ability to multi-task with demanding timeframes.

• Knowledge and experience with academic personnel processes related to recruitment, appointment, and salary review.

• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.

• Ability to use discretion and maintain all confidentiality.

• Analytical / problem-solving skills.

• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.

• Strong policy analysis techniques.

• Proven ability to develop and implement plans and to develop systems and procedures to fulfill complex organizational needs. Skill to identify and effectively coordinate resources to meet department needs.

• Demonstrated ability to collect and analyze data. Interpret policies and procedures, and apply in unique and complex situations. Proven ability to establish or recommend alternative solutions.

• Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of issues and recommend improvements.

• Demonstrated experience in writing business correspondence, reports, and human resources procedure manuals. Proven ability to read and analyze technical procedures, labor contracts, policies, financial reports, governmental regulations, and to incorporate knowledge into written documents as needed.

• Knowledgeandunderstandingofbasicfiscalrelatedmatters.Knowledgeofextramuralfunding,accountingstructures, contractsandgrants,grantingagencybudgetrestrictions,budgetallocations,andexpensemanagement.

• DemonstratedknowledgeofUCSDPersonnelPolicies,organizationalemploymentandsafetylaws,regulations,and policies,aswellaspayrollprocedures.KnowledgeofthevariouspoliciesandproceduresassociatedwithUCSD union

• Demonstratedexperienceinmanagerial,operational,andadministrativepracticesandprinciples.

• Must be able to work various hours and locations based on business needs. - Employment is subject to a criminal background check.
• Employment is subject to pre-employment physical for those who work in clinical settings and/or with patients.
• Performs other duties as assigned.
• Complies with all policies and standards.
• Complies with the University of California, San Diego Health (UCSDH) Principles of Community.
• This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.