Development Associate, Arts & Humanities (7546U) #89766

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Departmental Overview

The intellectual heart of UC Berkeley, the College of Letters & Science is the largest of the university's 14 colleges and schools and is home to more than 80 departmental majors in five academic divisions: Arts & Humanities, Biological Sciences, Mathematical & Physical Sciences, and Social Sciences and Undergraduate Studies. The College of Letters & Science has more than half of the campus's faculty, and over 24,000 students; 75% of Berkeley's undergraduate students are L&S majors.

The Arts & Humanities (A&H) at UC Berkeley are collectively, and in their parts, recognized as among the best in the country and the world. Our rising undergraduate enrollments are attracting national recognition and reflect the enduring value of an arts and humanities education in the contemporary world. With nearly 250 members of the faculty senate, including both scholars and artists, we are one of the largest divisions on campus. We also boast over 75,000 living alumni who work in every conceivable sector.

Position Summary

Under the general direction of the Arts and Humanities Development Team, the Development Associate, Arts & Humanities provides administrative, operational, and programmatic support for alumni engagement, donor relations, and fundraising activities. The role coordinates logistics and operational processes related to virtual and in-person events, communications, annual giving initiatives, donor stewardship activities, and departmental campaigns.

The position supports the daily operations of the development team by managing scheduling, travel and entertainment arrangements, purchasing and reimbursement processes, vendor coordination, donor and alumni data maintenance, communications support, and event administration. The role also assists with gift processing support functions, donor acknowledgment activities, prospect research, and maintenance of donor records and engagement data within campus systems and databases.

The position works collaboratively with development staff, campus partners, alumni, donors, faculty, volunteers, students, and external stakeholders to support engagement and fundraising objectives. The role requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced, customer service-oriented environment while ensuring compliance with campus policies, procedures, and operational guidelines.

Application Review Date

The First Review Date for this job is November 17, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Prospect Analysis and Advancement Support - 25%

• Pull data reports from CADS and other research-related sources for alumni populations based on demographics, capacity to give, giving history, career, and other categories. Develop list criteria, prepare and curate constituency lists for programs, centers, newsletters, events, etc. Maintain and generate automated gift reports to A&H departments and centers.
• Prepare donor briefings for frontline fundraisers and Deans donor meetings. Track on and be knowledgeable about constituent strategies, current engagement, preferences, and next steps.
• Support the Division with Big Give, Crowdfunding, and other annual fund and giving campaigns by providing the departments, centers, and programs within the Division with the relevant background information to successfully participate in these campaigns. Support select gift operations efforts e.g. issues related to pledge fulfillment, gift misallocations/adjustments, complex donor and gift question trafficking, claiming wires, etc

Cultivation and Stewardship Programs - 25%

• Manage the division's gift acknowledgement process, to include organizing, tracking, drafting and editing high-touch letters and sending timely correspondence. Templates are based on the voice of leadership, attending closely to the donors interests, their giving, and the donors relationship(s) on campus.
• Support the team's stewardship projects such as organizing donor visits to departmental events/performances and implementing donor recognition projects. Maintain inventory of donor gifts, holiday cards, parking passes, event ticket purchases and office supplies through Bear Buy and/or special vendors.

Project Management - 25%

• Help support alumni relations, development and stewardship events for the team by calendaring, securing space and catering, and managing other logistical items related to the event. This may include preparing an invitation list, drafting an invitation, tracking RSVPs, preparing event materials (nametags, programs, host gifts, etc.), staff event, post-event tasks (reimbursements, thank you notes, etc).

Operations - 15%

• Develop and support systems that operationalize Dean and Assistant Deans donor meetings, tasks, and follow ups. Plan, coordinate and execute donor visits and meetings, including drafting agendas, organizing and gathering content.
• Support team operations, such as: overseeing the teams fulfillment program, paying invoices, ordering office supplies, answering and triaging incoming calls, greeting visitors, and providing occasional back up for executive assistants duties.
• Assist in the development of proposals, presentations, site visits, board meetings, and other special events to meet key fundraising objectives.

Communications - 10%

• Draft and edit a range of custom materials important to advancing relationships with high-level donors and prospects. Materials may include researching for proposals, suggested talking points, unique stewardship reports and materials, presentations with data and graphics, other external facing content on the divisional web site, and correspondence on behalf of campus leaders. Ensure accuracy of all written pieces.

Required Qualifications

• Strong analytical, critical thinking, and problem-solving skills, with the ability to support strategic donor engagement and development operations.
• Excellent written communication, editing, and research skills, including the ability to present complex information clearly for diverse audiences.
• Demonstrated proficiency with grammar, syntax, punctuation, and professional business writing standards.
• Outstanding organizational, project management, and multitasking skills with exceptional attention to detail, accuracy, and follow-through.
• Ability to manage multiple priorities, meet deadlines, and achieve operational and programmatic goals in a fast-paced environment.
• Strong customer service orientation and ability to provide professional support in a high-volume environment.
• Excellent oral, interpersonal, and active listening skills, including political acumen and professionalism when interacting with stakeholders at all levels.
• Ability to build and maintain effective working relationships with colleagues, faculty, students, alumni, donors, volunteers, and campus partners.
• Ability to work independently and collaboratively as part of a high-performing team with diverse responsibilities and priorities.
• Demonstrated tact, discretion, sound judgment, and ability to maintain confidentiality with sensitive information and donor records.
• Ability to professionally represent the department and development team at meetings, events, and donor engagement activities.
• Knowledge of or experience working within a complex, multi-disciplinary organization or higher education environment.
• Working knowledge of policy interpretation, policy analysis techniques, and administrative procedures.
• Ability to learn, interpret, and apply organizational policies, procedures, and operational guidelines.
• Experience coordinating administrative, operational, and logistical activities in support of programs, communications, events, or fundraising initiatives.
• Experience conducting research and analysis using databases, CRM systems, donor management systems, or online information resources.
• Proficiency with Microsoft Office Suite, Google Workspace, Excel, PowerPoint, Word, and other relevant business software and systems.
• Experience utilizing financial, purchasing, travel, reimbursement, or related operational systems and processes.
• Ability to learn and effectively utilize technology platforms, communication tools, and operational systems.
• Experience preparing correspondence, reports, presentations, acknowledgements, mail merges, and other professional communication materials.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training. (Required)

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $38.31 - $46.93.

• This is a non-exempt, bi-weekly paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This position is eligible for up to 2.5 days/week remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.