Athletic Events and Business Operations Manager

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

The Athletic Events and Business Operations Manager oversees administrative support to ensure overall organization and efficiency of athletic events and operations. This position serves as a resource for the college policy and procedure for renters, students and staff members using the Kahlert Foundation Complex. This position directly supervises seven to eight part-time operational staff and completes all associated supervisory responsibilities including, but not limited to: evaluating, recommending and processing hires, discipline, time and attendance, and separations. Provides administrative support for the daily operation of the main office to ensure overall organization and efficiency. Serves as a resource for business policies, procedures and programs for students, faculty and staff, and community members using the athletic facilities.

* The Athletic Events and Business Operations Manager receives telephone inquiries and greets in-person visitors as well as responds and/or directs inquiries to appropriate source.

* Monitors the following accounts, Sports Programs, PE Facilities and revenue.

* Monitors all departmental cost centers and budgets.

* Assists with the preparation of yearly budgets for teams. Maintains and processes invoicing and payment requests for external rentals and contracted services. Assist the Director of Fitness and Recreation with projections and preparation of yearly budgets and calculate year-end close-outs.

* Verifies and prepares athletic facilities schedules and contracts.

* Prepares and distributes contracts to participating schools and external rental organizations.

* Prepares schedule of open hours for intramurals, fitness center, and open gym each semester. Oversee development and distribution of information to the college community.

* Prepares purchase requisitions, correspondence, reports and memos as well as prepares and submits all approved online purchases and check requests.

* Assists with development of activities designed to promote athletics.

* Provides assistance and support for post-season regional, district and national championships hosted by HCC.

* Reviews and approves part-time staff online time entries and temporary assignment forms of part-time coaches.

* Assists with the onboarding of new hires and serves as liaison to human resources for new hire paperwork.

* Collects, verifies and prepares data for reports and various other documents as requested.

* Provides assistance with facility work order requests.

* Maintains confidential files and records.

* Coordinates mailings; receives, screens and routes mail.

* Purchases office and departmental supplies.

* Photocopies and collates materials.

* Composes and creates correspondence as well as completes data entry.

* Schedules and coordinates meetings and appointments for Director of Fitness and Recreation and various staff members.

* Coordinates contracts and payments to contracted service partners and external rental organizations.

* Assists with coordinating seasonal coaches' meetings and student athlete orientation sessions.

* Sports School/summer camps - assists with brochure revisions, updates web page, responds to phone and email inquiries, assists with registration, orders supplies and equipment, prepares staff contracts, monitor budgets.

* Performs other duties as assigned.

* Abilities to serve as head coach of an intercollegiate athletic program.

* Bachelor's degree required.

* Considerable experience and skill in work coordination and office management, with a strong background in customer contact and service.

* Ability to be flexible in fast paced environment, motivated and detail-oriented.

* Knowledge of Microsoft Office, Windows, Email and Internet.

* Familiarity with the NJCAA.

* Excellent interpersonal and communication skills both verbally and in writing.

* Ability to maintain strict confidentiality.

* Regular attendance is a requirement of this job.

* Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

* Bachelor's degree required.

* Considerable experience and skill in work coordination and office management, with a strong background in customer contact and service.

* Strong leadership, administrative, organizational, analytical, and interpersonal skills.

* Knowledge of Microsoft Office, Windows, Email and Internet.

* Familiarity with the NJCAA.

* Ability to write proficiently and fluently for various purposes.

* Ability to effectively direct multiple projects within deadlines, frequently under accelerated timelines.

* Must possess initiative, motivation, excellent judgment, and orientation to detail in a fast-paced environment.

* Ability to follow-through and interact effectively with people at all levels, both internal and external to the institution.

* Ability to work with minimal supervision.

* Excellent interpersonal and communication skills both verbally and in writing.

* Ability to maintain strict confidentiality.

* Regular attendance is a requirement of this job.

* Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Exposure to noise from office traffic and phones; and depending on outdoor temperatures, extreme warm or cold temperatures in office.

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.