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Accounts Receivable and Payables Specialist

University of Georgia

retirement plan

United States, Georgia, Athens

Aug 04, 2026

Posting Details

Posting Number	S15553P
Working Title	Accounts Receivable and Payables Specialist
Department	Auxiliary Finance
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website	auxiliary.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	This position offers a 40 hour work week. Typical schedules are 8 AM - 5 PM, Monday-Friday.
Advertised Salary	Commensurate with Experience
Posting Date	08/03/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	09/01/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Accounting Technician II
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Associate's degree or equivalent and 2 years of related experience
Preferred Qualifications
Position Summary	This position provides accounting support within the Accounts Receivable and Payables functions, performing responsibilities such as processing invoices, billing, account monitoring, transactions, aging, reconciliations, customer service, and maintaining compliance with university policies and financial controls. This role requires attention to detail, accuracy in transaction processing, and the ability to collaborate with internal and external stakeholders.
Knowledge, Skills, Abilities and/or Competencies	Knowledge, skills, abilities, and/or Competencies to successfully perform work: Communication, Writing, Customer Service & Analytical skills: Possess effective writing & communication skills with ability to work with all Auxiliary Services personnel, units and other University departments from a customer service perspective (i.e., Accounting, Property Control, Payroll, AP, Procurement, etc.) as well as analytical skills in relation to financial data used for business decisions or review of trends, fluctuations, etc. Reconciliation skills: Ability to prepare and complete reconciliations of general ledger accounts with little supervision. Applications: Ability to effectively work with Microsoft Office products, including Access Database with primary emphasis in Excel, with the ability to work with University querying application tools and other reporting tools.
Physical Demands	Standard office environment, sitting at desk on a computer for extended periods of time, as well as standing for long periods of time. Lifting/carrying of files not greater than 30 lbs.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Payments, Billing & Invoicing:

Responsible for setting up new customers with approvals, new business units, and the necessary billing information (billing codes) to ensure proper accounts receivable billing.
Ensure accurate customer, chartstrings, documentation, and supporting details prior to billing.
Prepare, review, and issue invoices for internal and external customers with understanding of applicable sales tax treatment.
Process recurring or scheduled billings and maintain updated billing records.
Prepare accounts payable payment requests to support accounts payable function
Assists with travel authorities and designated travel expense reports.
Prepares purchase requisitions and assists with receipting invoices for purchase orders with appropriate approvals.

Percentage of time

Duties/Responsibilities

Payment Processing & Application:

Responsible for collection of outstanding items, recording and applying payments (checks, ACH, wire, credit card) in the financial system.
Reconcile deposits against billings and supporting documentation.
Assist in accounts receivable and accounts payable analysis, which includes billing/invoice process and intra-departmental activity/transactions, and the related aging of outstanding AR and AP invoices.
Resolve unapplied or misapplied payments promptly.
Resolve miscodings of accounts payable transactions in a timely manner via general ledger.

Percentage of time

Duties/Responsibilities

Monitoring & Reconciliation:

Maintain Accounts receivable ledger activity and perform monthly reconciliations to the general ledger.
Reconcile accounts payable vendor statements to general ledger payment details and provide outstanding AP and AR reporting to Auxiliary Finance leadership.
Review transactions to ensure proper classification and compliance with UGA policy.
Prepare intra-departmental adjusting, correcting, or reclassifying journal entries as needed.

Percentage of time

Duties/Responsibilities	Collections & Customer Account Follow Up: Execute 30/60/90day followup procedures. Responsible for setting up new customer information and billing codes needed for billing purposes. Serve as the primary contact for customer billing or payment inquiries. Coordinate with departments to resolve disputes or discrepancies.
Percentage of time	15

Duties/Responsibilities

Reporting & Month End Close Support:

Prepare/coordinate AR and AP aging reports, summaries, and monthend supporting schedules.
Assist with revenue analysis, fluctuation reviews, and yearend tasks.
Responsible for assigned journal entry and checklist completion.
Prepare general ledger journals as assigned that include internal departmental billings for all Auxiliary units (i.e., Parking, Dining, Campus Transit, Golf Course)

Percentage of time

Duties/Responsibilities	Internal Controls, Documentation & Compliance: Maintain separation of duties across accounts payable invoices, accounts receivable billing, receipting, and reconciliations, consistent with UGA best practices. Ensure documentation meets audit and retention standards. Support adherence to State, Federal, USG, and UGA financial policies.
Percentage of time	5