Processing Archivist

The UCLA Library seeks a highly collaborative and knowledgeable professional archivist to engage in processing and description of archival collections in Library Special Collections.

Position Duties
Reporting to the Team Leader for Processing and the Center for Primary Research and Training (CFPRT), the Processing Archivist has primary responsibility for processing activities, through thoughtful description and arrangement, and contributes to the department's efforts to provide holistic stewardship for all collections throughout their life cycle.

• Specific duties and responsibilities include:
• Processes new and existing archival collection materials in all formats using Archives Space.
• Creates finding aids and archival description using Archives Space.
• Collaborates with curators, public services staff, acquisitions team members, graduate students in the Center for Primary Research and Training and other archivists, as well as donors and researchers.
• Collaborates with the Digital Archivist to develop and implement policies and workflows for the description of born-digital materials.
• Applies and contributes to the ongoing development of efficient archival processing guidelines and procedures, including extensible processing principles.
• Utilizes DACS, EAD, EAC-CPF, RDA, LCSH, and MARC21 standards in archival description.
• Contributes to department and library-wide outreach and community engagement activities, such as instruction and presentations, reference services, and social media.
• Supports the CFRPT program and graduate students carrying out archival discovery and access projects.
• Collaborates with colleagues in Preservation and Conservation for long-term stewardship of archival materials.
• Makes professional contributions to activities related to archives and special collections at UCLA and at regional or national levels.
• Works independently and collaboratively to achieve goals set forth by the position.
• Other responsibilities as assigned.

Additionally, the successful candidate will be committed to engagement with and promotion of the UCLA Principles of Community and the True Bruin Values.

UCLA is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

Basic qualifications

• ALA-accredited Master's Degree in Library or Information Science required at the time of hire; OR Master's degree (or other advanced degree) in Information Sciences or related field at the time of hire and work experience in a library setting.
• Experience in archival processing, arrangement, and description.
• Experience applying efficient processing techniques, in arranging, describing, and preserving archival collections and preparing finding aids for collections of varying size, condition, content, and complexity.
• Knowledge of archival principles, responsible collection stewardship, as well as best practices for efficient processing and archival description.
• Experience managing metadata for archival collections, including data standardization, remediation, and repurposing metadata for reuse, as well as an understanding of metadata mapping.
• Experience with or interest in expanding knowledge of Archives Space, Airtable, or other archival information management systems.

Preferred qualifications

Applicants who possess the above required qualifications are strongly encouraged to apply and will be considered fully qualified. Applicants with all the above required qualifications and any of the following preferred qualifications or professional experiences are also encouraged to apply, however, the desired qualifications below are not required:

• Knowledge, understanding, and desire to engage with current developments, trends, and technologies in special collections.
• Ability to stay abreast of privacy, confidentiality, copyright, and related policies associated with acquisition, access, and use of archives and special collections materials.
• Knowledge of archival processing theory and approaches for manuscripts and archives.
• Experience in communicating effectively with diverse communities and donors.
• Experience with scheduling, project planning, management, completion, and project assessment.
• Ability to balance competing priorities and work under tight deadlines.
• Strong research, project management, interpersonal, and oral and written communication skills.
• Ability to work independently and be self-motivated.
• Experience working in a highly collaborative team-based environment.
• Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness for the LSC accessioning program and within UCLA Libraries and the campus
• Familiarity with the Guidelines for Efficient Archival Processing in the University of California Libraries, OCLC's Total Cost of Stewardship toolkit, and other models that promote ethical and iterative approaches to description and access.
• Demonstrated experience in archival processing in a variety of formats.
• Experience with XML editing tools.
• Experience providing reference to special collections users.
• Knowledge of a language other than English.

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