Accounts Payable Manager

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Accounts Payable Manager is responsible for managing and overseeing the organization's Accounts Payable function which includes leading a team of Accounts Payable professionals, ensuring accurate and timely processing of vendor invoices, and maintaining strong relationships with team members and external vendors. In addition, the Accounts Payable Manager is responsible for implementing and enforcing accounts payable policies and procedures to ensure compliance and efficiency.

The ideal candidate will be focused on process: evaluating current processes, identifying and addressing bottlenecks, and ultimately improving processes. To thrive in this role, one must be comfortable leading teams in a fast-paced environment with a high-volume of transactions while supporting a collaborative team environment. This role will marry accounting knowledge with a lean transformation to promote continuous improvement and enhance Accounts Payable.

Responsibilities of Position:

• Process Improvement: Identify opportunities for process improvement, implement efficient workflows, and automate manual tasks to increase efficiency
• Monitor and Enhance Policy: Observe policies and procedures for assigned departments and identify and suggest improvements for accounting reporting and recording procedures
• Supervise Accounts Payable Team: Manage, train, and lead the accounts payable team. Provide direction, feedback, and guidance
• Vendor Management: Build and maintain relationships with vendors, resolving any issues or discrepancies in a timely manner Negotiate payment terms and discounts as needed
• Invoice Processing: Review and approve invoices for accuracy, completeness, and adherence to company policies. Ensure invoices are entered into the accounting system promptly
• Payment Processing: Direct the payment process, including check runs, ACH payments, and wire transfers. Ensure payments are made on time and in compliance with terms
• Expense Reports: Oversee employee expense reports and company credit card program, ensuring adherence to company policies and proper documentation
• Financial Reconciliation: Reconcile accounts payable transactions with the general ledger to ensure accuracy and resolve any discrepancies
• Budgeting and Forecasting: Assist in the creation and maintenance of the accounts payable budget and provide input into financial forecasts
• Compliance: Ensure compliance with internal controls, company policies, and relevant laws and regulations (e.g., tax laws). Determine appropriate processing of vendor payments classified for IRS Form 1099 reporting including year-end tax document creation and filing
• Reporting: Generate accounts payable reports and provide financial data and analysis to management as needed. Develop Key Performance Indicators (KPIs) and measurement tools to set expectations, and assess departmental and individual performance, and establish proper goal setting
• Audit Support: Prepare for and assist with internal and external audits related to accounts payable transactions
• Vendor Onboarding: Collaborate with the procurement department to ensure smooth vendor onboarding and accurate recordkeeping
• Perform other duties as assigned

Supervisory Responsibility:

• This position will manage 11-20 employees
• This position will not oversee and direct other managers

Skills & Abilities Needed for Position:

• Proficiency in accounting software and ERP systems (e.g., SAP, OneSource)
• Excellent leadership and team management skills
• Strong analytical and problem-solving abilities
• Attention to detail and a high level of accuracy
• Knowledge of relevant laws and regulations, including tax regulations
• Effective communication and interpersonal skills for vendor and team interactions
• Ability to work well under pressure and meet deadlines
• Strong organizational and time management skills
• Process improvement and automation

Experience & Knowledge Needed for Position:

• Application of Lean Management or Six Sigma preferred
• Minimum of 5 years of eExperience in accounts payable management, with a strong understanding of accounting principles and best practices
• Advance knowledge of Microsoft Excel and Outlook
• Bachelor's degree in accounting, finance, or a related field. Professional certification or Master's Degree preferred

Physical Requirements in a Regular Workday:

• Rarely lifting/carrying/pushing/pulling a max of 10 lbs
• Rarely working outside in changing temperatures, wet/humid conditions
• Rarely working in areas of dust, odors, mist, gases, and other airborne matter
• Rarely stooping/kneeling/crouching/crawling
• Frequently sitting/standing/walking

Additional Working Conditions/Aspects:

• Legally eligible to work in the United States
• Valid driver's license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.