Rental and Project Support Coordinator

J.F. Brennan Company (Brennan) is seeking a highly organized and detail-oriented Rental and Project Support Coordinator to support project teams and field operations by coordinating equipment, tools, and resources across multiple job sites. This position serves as the primary point of contact between project personnel and Asset Management for rental equipment, small tools, and support items, helping ensure projects have the resources needed to operate safely and efficiently.

The Rental and Project Support Coordinator plays a critical role in dispatching company equipment, scheduling company and rental equipment, coordinating equipment returns, managing vendor relationships, and supporting procurement activities for field operations. The ideal candidate thrives in a fast-paced construction environment, enjoys problem-solving, and can effectively manage multiple priorities while maintaining strong communication with internal teams and external vendors.

Rental and Project Support Coordinator Responsibilities

• Coordinate and schedule company-owned and rental equipment to project sites and job facilities.
• Dispatch equipment and resources to support project and operational needs.
• Schedule the timely return of rental equipment when no longer needed.
• Audit rental equipment data and reporting to ensure accuracy.
• Develop and maintain relationships with equipment rental vendors and suppliers.
• Track rental agreements, contracts, and supporting documentation.
• Obtain and maintain vendor rate sheets when available.
• Assist in fulfilling equipment and material requests submitted by field personnel.
• Serve as the primary point of contact for procuring items and services requested by project teams.
• Support the purchase of small tools, rigging equipment, consumables, and other project support items.
• Coordinate repair and warranty work for small tools and equipment.
• Review and approve invoices and credit card receipts on a weekly basis.
• Communicate effectively with project managers, superintendents, foremen, and Asset Management personnel to support project execution.
• Perform additional duties as assigned.

Rental and Project Support Coordinator Qualifications

• High School Diploma required.
• Minimum of two (2) years of experience in construction, purchasing, equipment coordination, logistics, or a related field.
• Experience coordinating equipment rentals, dispatching, scheduling, or procurement activities preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, HCSS, Power BI, computers, and other electronic devices.
• Strong interpersonal skills with the ability to work independently and collaboratively in a team environment.
• Highly organized with exceptional attention to detail and follow-through.
• Superior time management skills with a proven ability to manage multiple priorities and meet deadlines.
• Ability to adapt and remain flexible in a fast-paced construction environment.
• Ability to work extended hours when business needs require.

Who is Brennan?

Since 1919, J.F. Brennan Company (Brennan) has delivered specialized marine construction, environmental remediation, and waterfront infrastructure solutions across the United States. Headquartered in La Crosse, Wisconsin, with additional offices throughout the country, we support complex projects from coast to coast with a strong commitment to safety, quality, innovation, and teamwork.

As a family-owned company, we take pride in building a culture where people are supported, challenged, and empowered to grow. Our teams work on meaningful projects that improve waterways, strengthen infrastructure, and help protect the environment, all while collaborating with talented professionals who care deeply about the work and each other.

At Brennan, you'll find opportunities to make an impact, contribute new ideas, and build a rewarding career alongside people who are passionate about what they do.

Why choose us?

• We are a company voted by our employees as a certified Great Place to Work, and recognized by Fortune magazine as a Best Workplace in Construction.
• Our culture sets us apart. We strive to make our company the best possible place to work. We work hard to continue to build a culture in which every individual is important and the key to our success.
• Our focus on safety and quality is unmatched in the industry, and our ability to innovate has enabled us to succeed.
• We are a family-focused company and are determined to provide a rewarding career that offers above-average compensation.
• We offer an industry-leading benefits package. We are proud to offer our employees and their families group health, dental and vision insurance plans, 401(K) program with generous matching, annual bonus eligibility and profit-sharing program.

J.F. Brennan Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.

Notice to Staffing Agencies

J.F. Brennan Company Inc. ("Brennan") and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Brennan, including unsolicited resumes sent to a Brennan mailing address, fax machine or email address, directly to Brennan employees, or to Brennan's resume database will be considered Brennan property. Brennan will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Brennan will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Brennan's recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Brennan will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Brennan's Chief Human Resources Officer or his/her designee. No other Brennan employee is authorized to bind Brennan to any agreement regarding the placement of candidate by Agencies.