Executive Assistant

Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances, located in Englewood Cliffs, NJ.

Executive Assistant

Top Skills:

1. Experience supporting C-suite executives in a corporate environment
2. Familiarity with marketing operations
3. Proficient in Microsoft Office Suites (word, excel, PowerPoint, etc.)

Summary:

The Executive Assistant to the Chief Marketing Officer (CMO) will provide high-level administrative support to the CMO and their team. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment. The ideal candidate will act as a trusted partner to the CMO, ensuring seamless coordination of meetings, travel, and communications while maintaining confidentiality and professionalism.

Responsibilities:

• Manage and prioritize the CMO's calendar, including scheduling meetings, calls, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Serve as a point of contact for internal and external stakeholders, ensuring timely communication and coordination.
• Organize and manage special projects, events, and initiatives as directed by the CMO.
• Maintain confidentiality and handle sensitive information with discretion.
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, as requested by IT.
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions.
• Liaison with the customer and the internal executive level.
• Develop and maintain cross divisional relationships with other admin assistants.
• Handle ad hoc admin duties as they arise.

Requirements:

• Bachelor's degree in Business Administration, Communications, or a related field.
• 6+ years of experience as an Executive Assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience supporting C-suite executives in a corporate environment.
• Familiarity with marketing operations or related functions.
• Ability to work independently and manage multiple priorities effectively.
• Bilingual (English, Korean) ideal but not required.

Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, paid time off, and more!

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

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