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Sr Administrative Coordinator

University of North Texas - Denton
United States, Texas, Denton
1155 Union Circle (Show on map)
May 06, 2026
Title: Sr Administrative Coordinator Employee Classification: Sr Administrative Coordinator Campus: University of North Texas Division: UNT-Provost SubDivision-Department: UNT-Ryan College of Business Department: UNT-RCOB-Dean's Office-131100 Job Location: Denton Salary: Salary commensurate with experience. FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The G. Brint Ryan College of Business is the choice of nearly 9,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world's best business schools. Nationally recognized, cutting-edge degrees enable students to learn beyond the classroom, preparing them to become leaders in their fields. Position Overview The Senior Administrative Coordinator provides advanced administrative, operational, and analytical support to the Senior Associate Dean, Associate Dean for Assessment and Academic Reporting, Associate Dean for Academic Affairs, and the Senior Director, Division Budget and Operations for the G. Brint Ryan College of Business. Minimum Qualifications Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. Knowledge, Skills and Abilities * Exceptional communication and interpersonal skills, with the ability to build effective working relationships across departments * Advanced Microsoft Office skills, particularly Excel and spreadsheet development * Basic analytical skills with the ability to organize, summarize, and present data clearly through reports and supporting documentation * Strong organizational and time management skills, with the ability to multitask, manage competing priorities, and adapt to changing needs * Ability to take initiative, work independently, and follow through with minimal supervision * Ability to exercise sound judgment and maintain confidentiality when handling sensitive information * Knowledge of accounting procedures, budgeting practices, and financial tracking * Administrative support skills, including calendar management, scheduling, agenda preparation, meeting coordination, and documentation * Customer service skills, including front-facing support such as answering phones, greeting visitors, and responding to inquiries * Knowledge of administrative policies, procedures, and operational practices * Supervisory and coordination skills Preferred Qualifications * Experience working in higher education, preferably within an academic or administrative unit * Experience generating and compiling reports from institutional systems * Experience performing basic data analysis and preparing summary reports * Advanced Microsoft Excel skills, including spreadsheet development and data organization * Experience working with financial or budget reporting * Experience supporting multiple leaders or departments simultaneously * Experience coordinating administrative operations in a fast-paced environment * Experience providing customer service and front-end administrative support Preferred Systems Experience: * EIS / PeopleSoft * Faculty Information System (FIS) * Power BI * ePAR * COUPA * ePRO * Qualtrics * Insights * CourseLeaf * Canvas * SharePoint * Dynamic Forms * Digital Measures * Bridge (Training Reports) * Interdepartmental Transfer (IDT) eForm * Allocation & Budget Adjustment (ABA) system * CRM systems across UNT System Required License/Registration/Certifications Job Duties Provide advanced administrative, analytical, financial, and operational support to the Senior Associate Dean, Associate Dean for Assessment and Academic Reporting, Associate Dean for Academic Affairs, and Senior Director, Division Budget and Operations, including scheduling meetings, preparing materials, coordinating correspondence, travel coordination and expense reimbursement, and assisting with special projects. Assist in pulling, compiling, and analyzing data using institutional systems to produce recurring and ad hoc reports on academic, financial, and operational activity, presented through reports, spreadsheets, dashboards, and tracking tools. Serve as the building representative for the Business Leadership Building, attending and actively participating in all regular building representative meetings and activities. Coordinate with Facilities to report, track, and follow up on all building-related issues. Assist with space management, including annual space survey verification, space requests, and inventory coordination verification. Assist with projecting financial needs for equipment, supplies, and building modifications, including HEF budget requests as needed for furniture. Act as the building's Safety Coordinator, ensuring compliance with safety protocols and supporting related initiatives, including oversight and maintenance coordination of the college golf cart. Provide customer service to faculty, staff, students, and external partners by answering phones, greeting visitors, and responding to inquiries, while providing backup support to front desk staff. Provide backup support to the Executive Assistant. Perform other duties as assigned. - Physical Requirements Communicating with others to exchange information. Lifting and Moving objects up to 20 pounds. Moving about to accomplish tasks or moving from one worksite to another. Repeating motions that may include the wrists, hands and/or fingers. Sedentary work that primarily involves sitting/standing. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday - Friday 8 am - 5 pm with occasional nights and weekends. Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.