The Healthcare Operations Coordinator coordinates clinical and administrative duties to ensure efficient business operations of the practice on a day-to-day basis by performing a variety of tasks. The coordinator is responsible for providing efficient, effective, quality customer service through a variety of duties, including, but not limited to, answering patient calls, managing in-baskets through EMR, informing patients of upcoming procedures/surgery, scheduling procedures/surgery, and all administrative duties for their assigned surgeons. The coordinator collaborates with the Clinical Operations Program Manager and the Division Administrative Director to plan, organize, communicate, coordinate, and administer patients, surgeons, and colleagues. The coordinator contributes to the growth of the medical practice by promoting an excellent, positive, professional image and actively participates as a member of the team, carrying out all responsibilities in accordance with the policies and procedures of the practice and the University of Colorado School of Medicine (CUSOM). Key Responsibilities: Daily Clinical Operations: * Serve as a liaison between patients, team members, and physicians for all clinic-related issues within the scope of their position. * Manage patient communication in a timely, professional manner: in-person, EMR in-baskets, email, fax, telephone, etc. * Obtain insurance authorization from payers for all types of procedures and surgeries. * At the direction of the provider, provide pre-op instructions. * Schedule clinic appointments and surgical procedures across multiple Transplant Departments. * Obtain and upload all necessary documents and lab results prior to appointments and surgery. * Confirm upcoming surgery dates and patient appointments. * Provide cross-coverage as required for other office coordinator roles. * Customer Service - interacts positively with all internal and external patients and takes immediate action to meet patient needs. * Collaborates with multidisciplinary team, the patient, and families to promote efficient and appropriate customer service. * Serves as a mentor and preceptor for new staff and as a constant resource to all faculty and staff. * Coordinate and obtain referrals for visits. Administrative Duties: * Maintain faculty calendars and schedules, to include clinical activities and administrative responsibilities. * Process and support faculty credentialing and recredentialing. * Support faculty promotion process. * Schedule meetings as directed by faculty or administrative leadership. * Exercise a high-level of discretion regarding confidential department matters. * Provide administrative back-up support for other office personnel and participate in shared duties of support staff. * Provide administrative support for other duties as assigned or as department needs evolve * Takes initiative and has a positive attitude. * Excellent prioritization and organizational skills, able to assess priorities and rearrange job duties as needed. Communication: * Utilizes effective communication systems to ensure flow of patient services and continuity of care. * Maintains open lines of communication with all staff, leadership, and physicians. * Assists leadership with informing staff and physicians of applicable informational updates. * Able to foster strong communication with medical and non-medical staff to create an efficient working environment. * Communicates in a competent and effective manner to meet patient and/or family needs and regulatory or organizational requirements. Direct Patient Interactions: * Participates in expediting patient care as necessary. * Expresses empathy in patient interactions and focuses on the needs of the patient, staff, providers, practice, and organization simultaneously. |
University of Colorado Anschutz Medical Campus
paid time off, sick time
May 05, 2026