Executive Assistant

About the American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Our Mission
The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.

Our Vision
To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.

Summary: The Executive Assistant provides senior-level executive and operational support to the Senior Vice President, Education, managing complex scheduling, international and domestic travel coordination, confidential communications, board and committee logistics, and high-visibility program support. Operating with substantial independence and discretion, the Executive Assistant ensures seamless executive operations, accurate documentation, and effective coordination across internal and external stakeholders while safeguarding sensitive information.

This exempt position will report to the Senior Vice President (SVP) in the Division of Education. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $80,000 - $90,000 (commensurate with related experience).

Primary Responsibilities:

• Executive Support and Calendar Management
  
  
  
  • Manage complex executive calendar, meeting coordination, and national and international travel logistics.
  • Prepare materials, briefings, and correspondence for executive meetings and speaking engagements.
    
    
  
  
  
  
• Confidential Communication and Correspondence
  
  
  
  • Draft and manage confidential correspondence on behalf of the SVP.
  • Maintain discretion in handling sensitive governance and operational information.
    
    
  
  
  
  
• Board and Committee Coordination
  
  
  
  • Coordinate logistics and documentation for board-level committees and liaison groups in support of SVP's involvement.
  • Prepare agendas, minutes, and supporting materials for executive and committee meetings.
    
    
  
  
  
  
• Program Event and Support
  
  
  
  • Support Clinical Congress and related executive-level meetings, events, and initiatives involving SVP
  • Assist in planning and execution of division-level programs and special projects.
    
    
  
  
  
  
• Operational and Administrative Oversight
  
  
  
  • Manage expense processing, invoice approvals, and administrative documentation.
  • Maintain records, reports, and workflow tracking systems supporting executive operations.
    
    
  
  
  
  
• Stakeholder Engagement
  
  
  
  • Serve as primary administrative liaison for internal departments and external stakeholders.
  • Ensure timely communication and follow-up on executive requests and member inquiries.
    
    
  
  
  
  

Required Education and/or Experience:

• Bachelor's degree in business administration, education, communications, or related field preferred.

• Four to seven years of progressive executive administrative experience required. Experience providing support for C-Suite executives, Deans, Surgery Department Chairs, or similar executive leaders is desirable.
  
  
• Experience coordinating national and international travel and complex scheduling required.
  
  
• Must have ability to coordinate the work of others, lead team initiatives, and build strong working relationships in non-supervisory capacity.
  
  
• Must have outstanding organizational and time management skills as well as excellent written and verbal communication skills. Familiarity with work of associations, professional services, healthcare, and/or education desired.
  
  
• High level of proficiency with Microsoft Office Products (Outlook, Word, Excel, and PowerPoint) as well as Adobe products is required. Experience using artificial intelligence (AI) is strongly preferred; willingness to learn how to use AI in this role is a must.
  
  
• Must have demonstrated ability to manage highly confidential information.

Comprehensive Benefits:
We're committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical-comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Flexible Spending Medical/Dependent Care
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.