Senior Executive Assistant to the Chief Operating Officer

Description

Calling All Esteemed Leaders!

This role offers an opportunity to serve as a trusted partner to executive leadership by providing high-level administrative, operational, and organizational support within a complex, matrixed enterprise environment. The position plays a critical role in enabling executive effectiveness, advancing strategic priorities, and supporting system-wide initiatives.

This caregiver will work onsite in Renton, WA.

The Role

This position provides high-level executive, operational, and organizational support within a complex, matrixed enterprise environment. The role contributes to the achievement of the organization's vision, mission, and strategic objectives by providing executive support and specialized project coordination.

Operating with broad discretion and minimal direction, the Senior Executive Assistant exercises advanced judgment, maintains an enterprise-wide perspective, and anticipates executive priorities to ensure alignment with organizational strategy. The role manages highly sensitive and confidential matters, represents executive intent, and coordinates system-wide initiatives, governance activities, and stakeholder engagement as appropriate.

The position supports the Chief Operating Officer through calendar management, correspondence, meeting and agenda preparation, and logistical coordination. The individual in this role networks extensively with organizational leaders and health system stakeholders and represents executive leadership and the health system in a professional and positive manner.

What You'll Do

• Anticipate organizational needs and manage competing priorities to ensure alignment, follow-through, and effective communication across senior leadership, governance bodies, and key stakeholders.
• Independently plan and execute assigned projects and activities, exercising sound judgment aligned with executive leadership style.
• Facilitate and perform administrative functions in support of executive meetings by preparing agendas, prioritizing agenda items in consultation with executives, distributing materials, and coordinating records, evaluations, and follow-up.
• Oversee coordination of the executive office, ensuring logical scheduling, adequate preparation time, and seamless management of meetings, travel, and external commitments.
• Ensure executives are fully prepared for meetings through proactive organization and maintenance of confidential files and materials.
• Coordinate drafting, editing, and management of correspondence, reports, meeting minutes, and presentations.
• Exercise independent judgment in handling sensitive communications and confidential information.
• Maintain strong, professional relationships with internal and external stakeholders, including senior leaders, consultants, professional organizations, and government agencies.
• Collaborate across departments to support organizational integration efforts and achievement of strategic objectives.
• Plan and coordinate administrative workflows, develop efficient procedures, and track materials to ensure timely and accurate distribution.

What You'll Bring

• Education & Experience
• Bachelor's degree in English, Liberal Arts, or a related field, or equivalent education and experience.
• Graduation from a technical program in secretarial or office support services, or equivalent education and experience.
• Five (5) years of experience providing administrative support to an executive.
• Core Competencies and Skills
• Personal Effectiveness and Dependability : Demonstrates initiative, adaptability, follow-through, and continuous improvement; effectively manages shifting priorities.
• Communication : Communicates clearly and logically; anticipates information needs; listens with sensitivity and openness to feedback.
• Interpersonal Savvy : Builds effective relationships using diplomacy and tact; navigates high-tension situations with professionalism.
• Comfort with Senior Leadership : Interacts effectively with executives and managers; understands executive communication styles and decision-making preferences.
• Leadership : Serves as a role model; motivates others and supports development of individual capabilities.
• Teamwork and Collaboration : Encourages cooperation, trust, and shared accountability; supports team decisions and conflict resolution.
• Problem Solving and Decision Making : Identifies and prioritizes complex issues; makes sound decisions informed by analysis and consideration of alternatives.
• Flexibility and Change Management : Adapts to evolving processes and supports organizational change initiatives.
• Quality and Customer Service : Delivers high-quality work; anticipates issues and addresses them proactively; consistently meets stakeholder needs.
• Achievement Orientation : Sets high standards and works toward continuous improvement.
• Additional Requirements
• Knowledge of system-wide programs, services, and executive leadership roles.
• Advanced understanding of executive support functions within complex organizations.
• Ability to maintain strict confidentiality.
• Strong analytical, organizational, and prioritization skills.
• Ability to manage deadlines, escalate issues appropriately, and meet time-sensitive requirements.
• Proficiency with desktop software applications, including Outlook, Word, Excel, Access, and internet-based tools.

Why Join Us?

• Enable Meaningful Impact: Play a vital role in advancing organizational priorities by enabling executive effectiveness, supporting complex initiatives, and ensuring seamless coordination across leadership, governance, and key stakeholders.
• Executive Partnership and Influence: Serve as a trusted partner to senior executives, exercising sound judgment, discretion, and influence in support of enterprise-wide decision-making and strategic execution.
• Mission-Driven Work: Contribute to an organization deeply committed to its mission, values, and service to the community, while supporting leaders who shape patient-centered, high-quality care.
• Build Organizational Excellence: Be part of a high-performing executive support environment that values professionalism, collaboration, continuous improvement, and long-term organizational success.

Ready to Shape the Future of Healthcare?

If you are a highly skilled executive partner who thrives in a complex, fast-paced environment and brings sound judgment, discretion, and a commitment to excellence, we invite you to apply. Join an organization where your leadership, coordination, and trusted support help enable executive decision-making, advance strategic priorities, and strengthen the delivery of high-quality, mission-driven healthcare.

At Providence we believe in the importance of human connection and the impact of in-person collaboration towards team cohesion and caregiver engagement. Further, we want our leaders to live in or near the communities we serve. Therefore, leaders applying for this role will be required to work a hybrid schedule, which consists of three days onsite, two days remote and live within a reasonable commuting distance to the ministry or service area they support and lead.

About Providence

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Requsition ID: 419110

Company: Providence Jobs

Job Category: Administrative Support

Job Function: Administration

Job Schedule: Full time

Job Shift: Day

Career Track: Admin Support

Department: 4004 SS REG FIN OPS SMS 1

Address: WA Renton 1801 Lind Ave SW

Work Location: Providence Valley Office Park-Renton

Workplace Type: On-site

Pay Range: $$41.81 - $$64.91

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.