Responsible to the Human Resources Manager for the coordination of HR administrative duties that include benefits, safety, wellness and the recruitment program. Team Member is responsible for ensuring timely and accurate payroll deduction and benefits processing, employee recruitment and on-boarding with a focus on cultural inclusion. Team Member must ensure compliance with all applicable laws. Team Member will possess creativity, outstanding interpersonal skills, attention to detail and a commitment to professional ethics. Team Member will exercise independent judgment and initiative in daily work activities while adhering to and supporting agency policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
CORE VALUES
- Initiative: Self-starter requires minimal supervision, requests additional assignments or responsibilities; suggests and implements improved work methods.
- Relationships: Projects a positive attitude and relates effectively with others to build strong working relationships built on a foundation of honesty, compassion and respect. Promotes and maintains appropriate professional boundaries.
- Problem Solving: Identifies problems, secures relevant information and implements solutions.
- Planning and Organizing: Establishes and manages work priorities; efficiently allocates time and utilizes available resources appropriately; effectively handles multiple assignments.
- Cultural Competency: Commitment to learning and integrating cultural differences into day-to-day practices. Ability to react and interact with those of a different background effectively in order to fulfill agency mission.
- Attention to Safety: Assists in the creation of a safety culture by working in a safe manner; reports unsafe situations and accidents; follows safety procedures; requests and uses safety equipment and safety techniques; and participates in safety training.
- Attendance/Punctuality: Team member is on time and prepared for meeting with participants and stakeholders internal and external to the organization.
Human Resource Operations
- Assist Human Resources Manager in the day-to-day tasks such as employment verifications of past and present employees, payroll deductions, and maintaining confidential information related to human resource issues, including, performance evaluations, discipline records, payroll deductions, medical files, and affirmative action reports.
- Collaborates with management team regarding recruitment, interviewing, screening and on boarding of new staff.
- Coordinate with Human Resource Manager on new employee orientations and completing paperwork for employee files.
- Maintain HRIS system in a timely manner.
- Advance CAI's efforts in building and maintaining an inclusive workplace.
- Serve as central liaison to agency regarding safety and wellness programs.
- Collaborate with program managers and directors regarding placement of volunteers within the agency.
- Determine eligibility for benefits and coordinate enrollment, changes, and termination processes.
- Review and code invoices for insurance premiums and other HR related accounts payables to ensure timely and accurate payment.
- Determine Personal Time, Holiday and Funeral pay eligibility and availability. Maintain records of personal time used.
- Provide timely communication to employees on benefits, personnel policies and procedures, etc.
- Support the processing of bi-weekly payroll.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
NON ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Assist the Director of Finance and Human Resource Manager in conducting research and compiling information for special projects as requested
- Complete related work as assigned within the scope of responsibility and skills required for the job
The above statements reflect the general details necessary to describe the major functions of this position and are not intended to be a detailed description of all the work/functions that may be required
QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE:
- Associate degree in Business Administration or Human Resources or equivalent experience.
- Minimum of one year /Human Resources experience required.
- Paid work experience may be substituted for degree at the discretion of the Employer.
LANGUAGE SKILLS:
- Requires excellent verbal and written communication skills, with strong attention to detail and accuracy.
- Must be able to read, analyze and interpret documents such as policy and procedure manuals, professional journals or government regulations.
MATHEMATICAL SKILLS:
- Knowledge of basic math facts: adding, subtracting, multiplying, dividing, fractions and percentages.
REASONING ABILITY
:
- Ability to interpret a variety of instructions in written, oral or diagram form.
- Ability to solve problems requiring decision-making skills where limited standardization exists.
- Ability to think creatively to resolve problem situations.
CERTIFICATES, LICENSES, REGISTRATIONS:
- Access to reliable, licensed, insured driver and transportation.
- PHR certification desired or ability to obtain within one year of employment.
OTHER SKILLS AND ABILITIES:
- Excellent computer skills including the ability to perform intermediate to advance functions in Microsoft Word and Excel.
- Ability to work on multiple projects and work in a deadline driven environment.
- Must be highly accurate and detail oriented.
- Must have strong interpersonal and customer relations skills, and must demonstrate good professional judgment, reliability, and a commitment to cultural competency.
- Demonstrated commitment to cultural diversity.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequently required to carry loads up to and including 10 lbs.
- Occasionally be required to carry loads up to and including 25 lbs.
- Occasionally be required to bend, squat, crawl, reach above shoulder level, crouch, kneel, balance and push/pull equipment.
- Occasionally necessary to climb up to 10 feet.
- The job requires no repetitive movement of the feet.
- Fine manipulation of the hands is necessary.
- In an 8 hour day, the employee can expect to sit about 6 hours.
- Specific vision requirements of the job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
The job description does not constitute an employment contract between Community Action and the employee and is subject to change by Community Action as the needs of the department and the requirements of the job change.
Community Action is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, ancestry, age, disability, or protected veteran status.
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Community Action, Inc.
$22.00-$23.00 BOE - Benefits include health insurance, PTO, paid holidays, retirement, child care discounts!
Feb 04, 2026