Project Coordinator

The Opportunity

Ulteig is seeking qualified candidates for the position of Project Coordinator at Ulteig for the Water & Environment (W&E) department. At Ulteig, the Project Coordinator plays an integral role in supporting the day-to-day execution of projects. This role involves administrative responsibilities and a focus on maintaining effective project controls. Water & Environment leads some of the most innovative technology-driven projects across our industry.

What You'll Do

Project Coordination & Administration

• Manage project setup, maintenance, and closeout. Provide administrative support for contract management, including reviewing and tracking contract deliverables
• Facilitate communication within project teams to ensure smooth project operations
• Assist Project Managers and technical staff with general responsibilities and tasks as delegated.

Process & Documentation Management

• Prepare and distribute project documentation, including meeting minutes, status reports, and presentations
• Maintain organized records of project documents, ensuring all stakeholders have access to the latest information
• Assist Project Managers with monthly invoicing and progress reporting
• Support the administration of project contracts, subcontracts, and amendments
• Support the project team by coordinating meetings, workshops, and other project-related activities
• Effectively initiate and implement process changes as necessary

Scheduling & Cost Planning

• Support the project manager in the preparation and management of project schedules, budgets, and financial reports
• Proactively identify trends and potential project issues regarding resource planning, schedule, scope, and budget and work with the Project Team to support a risk management strategy
• Maintain project schedule and budget updates throughout the lifecycle of the project
• Identify and track potential project risks to support the Project Manager in risk management

Team Effectiveness

• Proactively identify work assignments that need to be completed
• Build relationships with the Project Team to foster communication and trust
• Adhere to Ulteig governance policies and procedures for project success

What We Expect from You

• Bachelor's degree in Business Administration, Project Management, Engineering, Environmental Science, Natural Resources, or equivalent experience
• 1+ years of experience in project administration or a related role, preferably working on engineering or planning projects
• Proficiency in Microsoft Office applications and project management software (e.g., MS Project)
• Basic understanding of project management and project controls
• Strong analytical and problem-solving skills
• Microsoft Dynamics (Finance & Operations) experience is a plus
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
• Must have authorization to work permanently in the U.S.

As you consider applying for a position at Ulteig, we encourage you to think outside the box - because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability, and potential, and then creating an environment where they can become the best versions of themselves. We don't want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose-driven organization that has built a culture focused on people, both our clients and our employees, for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world's critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation, and Water. Ulteig is a trusted partner in engineering North America's essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive, whether they choose to work remotely, in a hybrid model, or in the office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees can focus on what's important to them.

If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details:
Target Base Compensation Range for this role is $32.21 - $43.56/hour
* Factors that may be used to determine your actual salary include your job-specific skills, education, training, job location, number of years of experience related to this role, and comparison to other employees already in this role.

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.