Project Administrator

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Project Administrator responsible for overseeing the management of project-related documents, transfers, and archiving processes. Responsible for developing processes, insuring accuracy, quality, and integrity. Work with applicable departments and associated clients to understand and insure appropriate document control processes are maintained for consistent document retrieval and submission using a variety of document tracking systems.

Perform various project management administrative tasks with minimal oversight.
• Manage high volume RFI & Submittals with fast paced deadlines, by utilizing Construction Management software such as Newforma, Procore etc.
• Assist with the development and coordination of project proposals and contracts.
• Coordinate, format, and compile specifications, reports etc. that conform to NV5 and client standards.
• Assist PM in meeting deadlines by supporting and communicating deliverable needs to project team.
• Facilitate coordination of project deliverables.
• Proficiency in Word, Excel, Adobe PDF/Bluebeam essential, Project Management software.
• Assist with coordinating internal and external project communication.
• Assist with scheduling and assigning tasks to internal team members.
• Organize, attend, and participate in project meetings.
• Assists with coordinating client service and communication for specific program projects.
• Support the coordination of communication and oversight of project quality expectations (QAQC).
• Ensure quality documentation is maintained for each project.
• Identifies project conflicts and proactively works with Project Manager to resolve.
• Collaborate with Project Manager to ensure client views are managed toward the best solution.
• Assist in resolving project-related conflict and coordinating responses to client requests and questions.
• Partner with Project Managers to maintain existing client relationships and support business development strategies within their practice or sector.

• 4 years of relevant experience required, with two years cumulative of project support experience.
• Basic understanding of project execution required.
• Basic understanding of building design and construction principles required.
• Self-starter with the ability to influence and motivate others to achieve goals.
• Successful track record of effective collaboration, communication, and organization skills.
• Associate or bachelor's degree preferred but not required.
• AEC or Professional Services industry experience preferred.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.