Executive Assistant I to the Vice President, Administrative Affairs
 Pellissippi State Community College | |
paid holidays, sick time, 401(k), 403(b), employee discount
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 United States, Tennessee, Knoxville | |
| 10915 Hardin Valley Road (Show on map) | |
 Dec 17, 2025 | |
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Title: Executive Assistant I to the Vice President, Administrative Affairs Department: Administrative Affairs Number of Positions: 1 Classification: 3/On Campus Position #: 600270 Type of Appointment: Non-Exempt Pay Rate: $37,720 - $46,170/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application. Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references. Reference check requirements: Three (3) professional references, two (2) of which should be former or current supervisors and (1) professional reference. Personal references (friends, clergy, customers, relatives) are not considered acceptable references. A professional reference such as a previous or current co-worker may be used as one of the references. Position Summary: The overall purpose of the executive assistant is to support the needs of the Administrative Affairs vice president and serve as their liaison between various departments within the division and external contacts such as the Tennessee Board of Regents (TBR), State Audit, SACS, and THEC. The executive assistant will oversee the daily operation of the office including planning, organizing, and performing administrative tasks, such as coordinating schedules, preparing for meetings, sending out correspondence, managing the vice president's travel, preparing documents, organizing special events, etc. Essential Functions: 45% Serve as liaison between VP Office and various departments within the division including: the Business Office, Campus Police, Facilities, Human Resources, Information Technology, and auxiliary services; process and approve leave reports for administrative and support staff reporting directly to the VP; schedule conference rooms as needed for the Business Office; open and distribute mail for the Business Office (and other departments within the division as necessary) to include preparation and submission of monies by mail; and, draft letters, memos, and interoffice correspondence, including requisitions, and work orders. 30%
10% Responsible for college business records management - utilizing systems to maintain, preserve, and dispose of records. Maintain the records retention schedule ensuring essential records protection requirements. 5% Process Request for Payments (RFPs) and maintain log(s). 5% Update policies and procedures for Administrative Affairs - including, but not limited to, tracking policy updates schedule, and providing internal access. 5% Schedule travel arrangements for Vice President. Other duties as assigned. Note: The College reserves the right to change or reassign job duties, or combine positions at any time. Job Requirements:
Part-time work experience is calculated at 50% credit of full-time work experience. Skills/Abilities:
. Physical Demands: Position requires ability to use 10-key and keyboarding mechanisms for multiple hours daily with a heavy reliance on video screen viewing. Must be able to sit for long periods of time. Some bending and lifting of 25-pound file boxes are required. This job requires review of account data; recognizing discrepancies is critical for timely and efficient account reconciliation and processing. Extensive use of Microsoft Excel program is required. Hazards: Standard office setting exposure; may experience symptoms based on long-term sedentary periods. Full-time Employment Benefits:
Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed. Pellissippi State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, sexual orientation, gender identity/expression, pregnancy, disability, age (40+), status as a protected veteran, genetic information, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies concerning all employment and education programs and activities. View the nondiscrimination policy. For questions or concerns, please contact George Underwood at gtunderwood@pstcc.edu or 865-539-7354. If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at 865-694-6607 or by email at recruiting@pstcc.edu. If you are interested in this position, click on Apply located below or Apply Now in the upper right-hand corner. #mrp | |