Project Policy Analyst 4 (Project Management & Analytics) - UC Davis

UC Davis Continuing and Professional Education is hiring a Project Policy Analyst 4 (Project Management & Analytics) to support a new statewide Center of Excellence under a major DHCS contract. This high-visibility role translates contract requirements into project plans, builds scalable Airtable tracking and reporting, and partners with UC and state stakeholders to monitor deliverables and performance. It's an opportunity to build something from the ground up and help shape how a complex statewide initiative takes form.

Another Source's client, University of California, Davis, is recruiting a Policy Analyst 4 (Project Management & Analytics) to join their team. You will have the opportunity to work a hybrid schedule, coming into the office 2 days each week. This is a great opportunity to work on complex projects with broad visibility and meaningful institutional impact.

Here's a little about UC Davis Continuing and Professional Education:

UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse program portfolio on campus, offering pre-college programs, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally, and internationally, posting more than 55,000 enrollments annually and ranking as the third-largest UC Extension by enrollment.

UC Davis Human Services provides training on the principles and practice implications of Wraparound, skills for facilitating Wraparound, Creating Community Supports and more.

https://humanservices.ucdavis.edu/wraparound-services

What you will be doing:

Under the direction of the Assistant Director of the Business Intelligence and Project Management Office in the Business Enablement Team, the Project Policy Analyst 4 (PPA4) provides skilled high-level project management and analytical support for the Center for Excellence at UC Davis. The incumbent manages and analyzes project activities associated with financial tracking, reporting, deliverable monitoring, and performance analysis across four programmatic units: Training, Fidelity Monitoring, Training/Coaching, and Administration. This role ensures that Center projects remain on schedule, compliant with contract requirements, and aligned with UC Davis and Department of Health Care Services (DHCS) priorities.

The position provides strategic coordination, project oversight, data-informed monitoring, and reporting to ensure that fiscal and operational objectives are met by the responsible units and analytical insights to improve systems and outcomes. The role functions with a high degree of collaboration and discretion, regularly addressing complex, multi-unit challenges requiring in-depth analysis and collaboration with leadership, internal and external stakeholders.

How you will spend your time:

75% - Advanced Project Management& Analysis

Lead cross-functional coordination of project activities related to invoices, budgets, deliverables, and performance tracking.
• Coordinate and monitor project timelines, milestones, and contractual deliverables across all Center units to ensure compliance and accountability.
• Develop, maintain, and refine project management tools, dashboards, and reporting frameworks to monitor progress, risks, and outcomes.
• Facilitate contracting calls, risk reviews, and barrier-resolution sessions, document outcomes, and track follow-up actions.
• Identify and communicate risks, barriers, and performance variances to leadership, and support development of corrective action strategies.
• Integrate evidence-based practices (EBP) and data-informed methodologies to enhance fidelity, quality, and consistency across implementation areas.
• Oversee documentation of RACI matrices, risk registers, project artifacts, and communication records to maintain transparency and alignment.
• Prepare comprehensive reports, dashboards, and presentations for DHCS, UC Davis leadership, and external stakeholders summarizing project status, risks, and results.
• Foster collaboration among unit leads to strengthen efficiency, coordination, and alignment with Center goals.
• Promote best practices in documentation, data management, cross unit communication, and change management.

25% - Strategic Planning& AnalyticalSupport

• Conduct analytical reviews of data from training, fidelity monitoring, and coaching activities to identify trends, barriers, and opportunities for improvement.
• Collaborate with administrative and fiscal leads to interpret project related financial data, ensuring alignment with program goals (without performing direct fiscal management). Partner with stakeholders to evaluate project performance and identify opportunities for process and quality improvement.
• Support data-driven decision-making by analyzing project outputs, outcomes, and fidelity measures.
• Develop standardized reporting templates, dashboards, and tools to enhance visibility into project status, risks, and deliverables.
• Provide high-level analytical support for policy development, program evaluation, and process improvement within the Center.
• Conduct comparative and best-practice analyses to inform the design and refinement of Center for Excellence processes, ensuring compliance with UC and DHCS standards.
• Develop recommendations, frameworks, and tools for project governance, performance evaluation, and evidence-based decision making.
• Contribute to strategic planning and sustainability efforts by preparing data summaries, analyses, and recommendations.
• Document and disseminate lessons learned, best practices, and process innovations to promote continuous improvement.
• Represent UC Davis and the Center for Excellence in collaborative planning sessions with state agencies and partner organizations.

Minimum Qualifications:

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Minimum five years of experience managing or coordinating complex, multi-stakeholder projects involving policy, data analysis, and reporting in a fast-paced environment with diverse project teams and on multiple and simultaneous complex assignments, some of which may be unfamiliar or ambiguous where no clear guidelines exist.
• Demonstrated ability to implement change management related to various projects and deliverables, including communication and training plans.
• Proven experience in project-related activities such as budget tracking, deliverables management, risk mitigation, and performance reporting Experience in business systems or data analysis, formulating strategies and recommending evidence-based solutions to complex organizational issues.
• Advanced proficiency with project management and data visualization tools (e.g., Smartsheet, Airtable, Tableau, Power BI), including automations, reports, and dashboards. Strong analytical, problem-solving, and decision-making skills with the ability to set priorities and exercise sound judgment.
• Excellent interpersonal, written, and verbal communication skills with the ability to convey complex technical information to diverse audiences and communicate results effectively to senior leadership and stakeholders.

Preferred Qualifications:

• Master's degree in Public Administration, Public Health, or related field.
• Experience working in higher education or state-funded behavioral health initiatives. Experience with both waterfall and Agile methodologies.
• Experience in quality assurance, user acceptance testing, and monitoring of key performance indicators as part of project implementation.
• Knowledge of DHCS contract compliance and BHCIP program frameworks.
• Familiarity with large-scale evidence-based implementation and fidelity monitoring methods

What's in it for you:

Benefits - UC Davis received the 2017 World at Work Seal of Distinction, marking the fifth year the university has been honored for our range of employee benefits, including extras and work-life initiatives that go beyond salary to create a positive work environment.You can learn more about the offerings here: https://hr.ucdavis.edu/employees/benefits

Anticipated salary range: $103,450 - $121,400

Equal Employment Opportunity and Non-Discrimination:

UC Davis is a diverse community comprised of individuals having many perspectives and identities. We come from a multitude of backgrounds and experiences, with distinct needs and goals. We recognize that to create an inclusive and intellectually vibrant community, we must understand and value both our individual differences and our common ground. The UC Davis Principles of Community is an aspirationalstatement that embodies this commitment, and reflects the ideals we seek to uphold.

Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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