New

Administrative Assistant

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Dec 10, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	SEBS-Continuing Prof Education
Overview	The mission of Rutgers Cooperative Extension ( RCE) is to improve the lives of New Jersey residents and their communities by delivering science-based educational outreach programs in each of the state's 21 counties. Program foci are continuously defined and refined through local needs assessments, as well as through the alignment of annual work plans with federal (e.g., USDA National Institute of Food and Agriculture) and State priorities. Programs are wide-ranging, including agricultural retention and economic development, environmental and natural resource protection, food, health and nutrition, personal wellness, home horticulture, marine and coastal resource management, positive youth development, renewable energy, and climate resilience and adaptation. The Office of Continuing Professional Education (OCPE) offers practical, high-value outreach and public service programs that enrich our adult learners with new skills, new careers and new opportunities. We actively seek to define educational and outreach needs among municipal, county and state departments, private industry and local, regional, and nationwide organizations. By providing a diverse range of educational programs, we serve the people of New Jersey, their jobs, and the urban, suburban and rural communities in which they live.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Office of Continuing Professional Education. Reporting to the Senior Program Coordinator, this position works with specific instructions on routine and semi-routine work and within established work parameters for OCPE. The primary purpose of this position provides primary support to the Senior Program Coordinator and supplemental support to Program Coordinators for the administration and coordination of courses and related events/programs at the Office of Continuing Professional Education ( OCPE). Among the key duties of the position are the following: Prepares and controls records, statistics, reports, and documents for courses and related events as well as recertification credit filings/requirements for various agencies and professional organizations. Oversees day-to-day operations of programming and other duties as assigned. Schedules appointments, arranges and coordinates logistics for courses, programs and related events including online moderating of remote classes and open/close in-person classes (occasional nights/weekends). Creates and approves routine informational course materials including agendas, course shells, brochures and webpages. Drafts services contracts and processes instructor payments; submits invoices and expenses for payment; ensures materials, equipment and sites are prepared and confirmed. Serves as liaison within the unit and university departments as well as outside vendors and instructors.
FLSA	Nonexempt
Grade	03
Salary Details	up to 57863
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	8am - 4 pm
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through January 31, 2026. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree from an accredited institution in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices.
Certifications/Licenses	A valid driver's license would be required for this position. Requires successful completion of the university's defensive driving program upon hire and willingness to drive to off-site courses throughout the state.
Required Knowledge, Skills, and Abilities	Good communication and customer service skills. Computer literacy in MS Office Suite and Adobe software. Ability to work effectively in a high-energy, fast-paced, challenging environment. Ability to handle multiple concurrent tasks and priorities. Knowledgeable about and support OCPE's programs as well as the mission, vision, role and goals of OCPE, the New Jersey Agricultural Experiment Station, Cooperative Extension and the university.
Preferred Qualifications
Equipment Utilized	All Microsoft Office applications including Word, Excel, Access, Teams, PowerPoint; IE/Firefox/Chrome internet browsers; Adobe Creative Cloud software including Acrobat, Publisher, Photoshop and In-Design; Zoom, WebEx, Teams, Canvas/learning platforms, Ancor, PACER.
Physical Demands and Work Environment	No specific dress code is defined, but this position is expected to dress professionally for meetings, conferences and classes with internal and external clients. Ability to lift 40 lbs.
Special Conditions	This position will work in the office five days per week for the first six months; may be eligible for a partial hybrid schedule according to university policy after six months. Travel to offsite meetings is required (Rutgers does not control the accessibility of non-Rutgers locations, but the majority of meeting sites are at University and State / County / Local government buildings that offer access ramps, elevators, etc. to assist those with mobility limitations). This position may occasionally be required to work outside of normal business hours - early morning, late afternoon/evening with an occasional weekend - as the needs of program, courses or events requires. Clean Driving Record.

Posting Details

Posting Number	25ST2473
Posting Open Date	12/10/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement