Administrative Assistant, Staff Housing and Canyon Operations

Location: Kanab, UT (relocation assistance available)

Hiring Range: This position's hiring range is anticipated to be $20 per hour to $23 per hour, depending on experience, plus great benefits!

Position Summary: Under the direction of the Canyon Division, Executive Assistant, the Admin Assistant assists with Best Friends' staff housing management, fleet management, and other duties and tasks as assigned. This position plays a key role in ensuring these core functions run smoothly and efficiently, supporting the overall mission and guiding principles.

Culture Statement and Responsibility: We believe in treating everyone with kindness and compassion, building trust through authenticity and following through on commitments. We prioritize well-being alongside our mission, fostering strong relationships through open communication and transparent feedback. Diversity and inclusion are integral to our culture, enriching team dynamics by valuing diverse perspectives. Each team member is responsible for creating an inclusive environment where all voices are respected and contributing to a workplace that embodies our shared values and commitment to progress. By consistently aligning our actions with our Guiding Principles, we strengthen our culture and ensure that our values are lived every day.

Essential Duties and Responsibilities:

• Through kindness, compassion, positivity and authenticity, this role requires building and maintaining strong professional relationships with colleagues across departments, including tenants and outside vendors.

• Coordinate closely with the Canyon Executive Assistant to assist with staff housing duties, fleet management, Safety, and overall operational duties and responsibilities.

• Assist in maintaining housing records, occupancy lists, property maintenance needs, as well as tracking vehicle documentation, fleet permits and licenses, registration and renewals.

• Help ensure required safety standards are implemented in all areas.

• Where necessary, help develop processes and procedures to continue growth in housing, safety, and the canyon division's efficiency and effectiveness.

• Execute tasks with minimal guidance, identify and propose potential solutions proactively.

• Manage issues as they arise with sound judgement and professionalism.

• Meet with new and current housing tenants to facilitate smooth transitions such as move-in and move-out processes.

• Effectively communicate potential needs, issues, and maintenance requests of tenants.

Skills and Experience:

• A minimum of 1-2 years of experience working in an administrative role or similar.

• Prior experience with property management is preferred, but not required.

• Strong interpersonal skills, a team player, personable, professional, and able to get along with people from different backgrounds, as well as the ability to handle sensitive and confidential situations.

• High proficiency with Microsoft Office products such as Word, Excel, Outlook, PowerPoint, and Teams.

• Ability to work in a fast-paced environment with well-developed organization skills to juggle multiple competing tasks and demands.

• Clear, and concise written and verbal communication skills; and strong listening skills.

• Resourceful, get-it-done attitude; ability to learn and adapt to new processes; detail-oriented, problem-solving, seeking answers independently and enthusiastically; the flexibility to persist until department goals are achieved.

• Self-motivated to keep informed of facts about Best Friends news, events, and informational material.

Physical Requirements:

• Must be able to walk to, in, and around job sites and buildings, and navigate uneven and irregular terrain.

• Perform repetitive tasks for extended periods of time including typing, sitting, walking, arm, and hand motion.

• Must have a valid driver's license for at least 3 years, ability to qualify to be added to Best Friends insurance.

Thank you for your interest in pursuing a career at Best Friends Animal Society. Best Friends Animal Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, or domestic partner status.

Applicants for employment in the U.S. must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the U.S. by Best Friends Animal Society.