CTD Temporary Summer Academic Office Manager (Full-Time), Grades 6-12

Department: Temp Center
Salary/Grade: TMP/01

Academic Office Manager

Academic Office Managers (AOMs) provide administrative support to the Academic Directors (ADs) and to CTD administrative staff. AOMs help manage the day-to-day activities for the academic office of the summer program. Tasks include, but are not limited to, staffing the academic office, family and student communication, attendance tracking and verification, running errands, word processing, data collection, arranging and coordinating field trips, planning for and purchasing staff meals, assisting with student evaluations, and other clerical tasks.

Employment Dates and Compensation

• Full-time, on-campus work: June 12 - August 7, 2026; Sunday, June 28 and July 19 required
• Hours: Monday - Friday, 7:30am to 4pm; daily one-hour unpaid break
• Salary: $19.50 per hour; 37.5 hours per week max

Qualifications

• Exceptional organizational, communication, and customer service skills; detail orientation and ability to solve problems creatively.

• Office or project management experience required.

• Must be flexible and have a positive attitude while working in a fast-paced environment.

• Computer proficiency and experience with cloud-based computing is required.

• Must be able to traverse distances of at least one mile with or without accommodation.

• Must have a valid U.S. driver's license.

• Must be able to lift 40 + lbs.

General Responsibilities

• Manage daily communications regarding meetings and notifications regarding student, staff, scheduling, and academic issues.
• Be knowledgeable of administrative policies and NU procedures that must be implemented in the summer program office.
• Accurately track purchases and receipts, maintain accurate financial records; communicate regularly with Summer Program Coordinator regarding requests, purchases, and budgets.
• Provide front-of-house hospitality and customer service to internal and external program stakeholders.
• In coordination with the Supply Manager, deliver and pick up needed supplies from external classroom sites as needed.
• In coordination with Technology Coordinator, manage and troubleshoot technology/hardware requests and scheduling.
• Assist with preparations for the program and distribution of class and staff lists and other program materials.
• Organize and schedule academic field trips, staff meal purchasing, and transportation requests.
• Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code.
• Assist CTD administrative staff and ADs in preparing for instructional staff training.
• Triage student health supports to identify necessary care for students who aren't feeling well.
• Oversee procedures for and accurately record student attendance.
• Assume program-related responsibilities as reasonably requested by CTD directors and administrators.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.