Property Director

DEPARTMENT: Property Department

POSITION TITLE: Property Director

STATUS: Regular Full-Time, Exempt

SUPERVISOR: NW Divisional Business Director

Salary Range: $120,000 - $140,000

Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!

The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it's a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we're committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!

GENERAL STATEMENT:

The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual regeneration of all people.

The Salvation Army is an equal opportunity employer.

SCOPE OF POSITION:

The Northwest (NW) Divisional Property Director provides property management and maintenance for all Northwest Division facilities commercial, program, and residential. Direct, manage and oversee the various property needs of the Northwest Division including property management, planned maintenance, capital improvements, and related financial stewarding of property budgets, expenses, and development, in alignment with the goals of leadership and specific unit property plans and needs. Provide counsel, advice and support in property matters to Divisional field units ensuring that all property projects are managed to ensure safety and timely project completion.

This position interacts with Territorial leaders, NW divisional leaders, field unit leaders, co-workers and is expected to engage with, and represent The Salvation Army, with architects, general contractors, vendors, and government agencies in all aspects of property issues and management.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Property Management:

• Direct and oversee NW property matters for NW leadership in alignment with project management review and approval processes. This includes maintenance of the NW Command Finance Council (CFC) agenda preparation and approvals implementation, in coordination with the NW Divisional Business Director and respective unit leadership.
• Liaison with, and follow up on items as needed, with Territorial Headquarters (THQ) Property leadership as well as primary coordinator with NW division units.
• Supervise all capital projects including obtaining all necessary engineering, surveys, and hazardous materials and sensitive environmental issues testing.
• Conduct facilities inspections and monitor projects for compliance and cost controls.
• Monitor Property project activities, files, and records.
• Review construction designs and drawings and recommend effective cost estimates.
• Work with external property consultants and legal advisors as needed, including Western Territorial Property leaders.
• Assess, review, and assist with the coordination of property issues related to the purchase, sale, or lease of NW divisional properties.
• Responsible to provide management assistance and oversight in connection with property purchase or sales, including both residential or commercial parcels received via major gift or estate donations, and to review all property contracts or proposals as to contract status and negation.
• Responsible to assist and advise administration, field unit leaders and directors with the development and effective delivery of planning property programs to include regular property reviews, plans to address deferred or ongoing maintenance, and acquisition or disposal.
• Develop and maintain Property Department vendor files for products and technologies useful for Salvation Army facilities.
• Manage the inventory of NW divisional and Corps properties, equipment and furnishings lists.
• Perform quality control of construction documents to ensure adherence to contract specifications and industry standards.
• Function as an information resource to Corps officers on property matters as needed.
• Process payment request vouchers.
• Coordinate the day-by-day operation of the Property Department office.
• Correspond with proposal originators, as necessary, on information and documents required to complete property proposals prior to Command Finance Council approval.
• Provide the Territorial Legal Department with copies of contracts, leases, use agreements, etc. for which the Property Department is response. Provide them with any support documents needed for their thorough review.
• Manage all incoming Property Proposals from the field against published Policy & Procedure guidelines. Communicate with Corps, Unit, and Property Department staff.
• Coordinate the processing or authorization forms covering all additions or deletions of property prior to sending them to the THQ Property Department.
• Determine that the post-approval documents confirm to approved property proposals (e.g., contracts with architects, contractors, vendors, etc.), including coordinating down- payments and countersignatures.
• Coordinate the preparation and maintenance of all permanent property sheets and property files (e.g., inventories, use agreements, project, and work authorization, etc.)
• Create and maintain an accurate file for pending property projects.
• Be a source of information and direction to DHQ, Corps, and Unit staff personnel on handling of all property related documents and keeping the Property Director informed of any significant changes communicated to you regarding policy, procedure, etc.
• Support and maintain divisional programs and special projects including site preparation, tenant improvements and building utilities.
• Manage compliance with City / County or State property codes and OSHA safety standards.
• Follow and apply all Salvation Army safety requirements including use of the THQ Injury and Illness Prevention Plan and related safety and accident prevention plans. Participate in safety meetings and prevention.
• Maintain currency on updated THQ Property directives and policy Minutes.

Insurance & Contracts:

• Process requests for insurance certificates.
• Monitor updated insurance coverage on all NW Salvation Army properties.
• Work with the Territorial Legal and Risk Management Departments (after thoroughly reviewing the documents first) in the processing of requests for Certificates of Insurance related to Property contacts, leases, use agreements, etc. Process contracts and requests for additional insurance to THQ.
• Review contracts and determine where additional insurance is required.

Property and Facility Maintenance:

• Prepare preventative maintenance schedules and budgets for NW properties for review and approval with NW CFC.
• Oversee repairs and maintenance schedules of all divisional headquarters' living quarters through staff or by requesting and processing bids. Compare construction and vendor bids for thoroughness and adequacy and review contractors' credit worthiness.

Business and Administration:

• Prepare the Property Department sections of the weekly Command Finance Council (CFC) agenda pertaining to insurance, legal, and contractual matters including Business and Finance reviews.
• Manage Property Department CFC items applicable to the weekly CFC agenda, i.e., lease renewals, use agreements, work orders.
• Prepare the sections of the annual Northwest (NW) Property Divisional Review as directed.
• Prepare summaries and reports in connection with the oversight, administration, and management of all property.
• Coordinate the coding and processing of all department budgets and vendor invoices that the Property Department is responsible for
• Maintain tracking, monitoring and follow-up system for items needing further attention and to regularly bring this file to the attention of the Property Director for action and timely completion.
• Oversee copy, office machines, and other equipment contracts relating to NW Divisional Headquarters (DHQ) operations.
• Maintain inventory of safety items including fire extinguishers, defibrillators and first aid kits throughout the DHQ TSA offices in coordination with the NW Divisional Safety Compliance Coordinator
• This position requires travel, including driving, to visit, asses, to provide oversight or status assessment to various NW Division Corps, Units and Officer Quarters.

Supervision:

• Supervise the Property Department staff including the divisional headquarters front desk. Ensure training is in partnership with other Divisional Departments such as Development and Human Resources. Responsible for adhering to Salvation Army policies regarding employee leadership, management and development including areas of performance management, safety, work time, attendance, and training.
• Provide vacation and days off coverage of other Property Department staff positions.

Other Duties:

• Perform other job-related duties as assigned by the NW Divisional Property Director.

EDUCATION AND WORK EXPERIENCE:

• Four-year college degree or comparable experience
• Minimum of five years in property and building maintenance including experience in project planning and supervision, cost-estimating, all phases of construction and remodeling work including framing, concrete work, plumbing, drywalling, finishing, painting, electrical and roofing.
• Minimum of five years supervisory experience
• Experienced in contract bidding, supervising contractors, sub-contractors, and inspection of construction work.
• Experience with facility systems and ability to troubleshoot problems, and to lead solutions with building heating, ventilation, air conditioning, and lighting systems. Experience with computer-controlled HVAC and security systems.
• Experience in general business administration

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Ability to interpret blueprints, sketches, and various designs, to complete work from prepared plans.
• Skilled in developing sketches or business project plans, developing material requirements, and ability to complete projects from plans and verbal directions.
• Ability to procure and to maintain maintenance records, to obtain permits, order and to manage maintenance supplies and equipment.
• Detail oriented and attention to detail.
• Self-starter
• Team player
• Strong use of the English language in verbal and written communication
• Excellent telephone skills
• Ability to work in a fast-paced environment and maintain poise under pressure.
• Customer service mindset
• General accounting or bookkeeping knowledge
• Strong analytical and research skills
• Proficient typing skills (60 words per minute)
• General knowledge of business protocols
• Ability and willingness to keep information confidential.
• Ability to work with a diverse group of individuals and internal customers.
• Applicants must be at least 21 years of age or older and have a current/valid Washington State Driver License. Must be able to pass The Salvation Army 's in house driving test and Motor Vehicles Records check.
• Ability to travel to Corps sites either by personal vehicle or Salvation Army floater vehicle when available.

SOFTWARE-RELATED SKILLS:

• Proficiency in Microsoft Office suite - Word, Excel, Teams, and Outlook required.
• Working knowledge of integrated database applications and ability to use new software programs with basic training.

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.
• Ability to operate telephone.
• Ability to operate a desktop or laptop computer.
• Ability to lift up to 40lbs.
• Ability to operate a Motor Vehicle

Working Conditions:

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomfort associated without noise, dust, dirt and similar.

Work Schedule / Location:

Monday through Friday / In-person at Northwest Division Headquarters in Seattle, WA, with opportunity to work remotely on a part-time basis.

The Salvation Army reserves the right to reassign, review the job or to require that different or additional tasks be performed based on the organization's need or when circumstances change.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. Such equal opportunity for employment will apply to recruitment and hiring, training, promotion, salaries and other compensation, transfers and layoffs or termination.

A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurances.

Health Insurance: Low bi-weekly premiums ($34.62) for employee only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside of a Kaiser service area. Voluntary +1 and +family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance offered starting at $2.31 bi-weekly cost. Employees are covered by an employer paid life insurance policy. Voluntary supplemental life, short-term and long-term disability plans are available.

Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at 5 years eligible service time, employee funded voluntary 403(b) options

Parental Leave: Benefit will be one week (5 business days) of paid leave at the employee's normal rate of pay for births, adoptions and foster placements.

Sick Leave: 12 days annually accruing from day one, eligible for use after 3 months' service time.

Paid Vacation: 2 weeks annually accruing from day one, for non-exempt positions. 4 weeks annually accruing from day one, for exempt positions. Accrued vacation eligible for use after 6 months' service time.

Paid Holidays: 13 designated holidays + 1 floating holiday per year