Purchasing & Receiving Agent

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.

With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.

With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Ensures all products are ordered and entered into the Yellow dog system, while maintaining and equal balance of quality and cost. Professionalism, communication, organization and Attitude are key components to the success of a Buyer

Responsible for the ordering and creation of Purchase Orders for all areas of the Resort.
• Check all incoming Food and Beverage products for quality assurance.
• Responsible for Cost control and obtaining quote from vendors for quality products with reduced cost.
• Create and maintain pars for products in each area to ensure products are always available for use
• Posses strong communication and people skills in order to create and maintain relationships with both peers and vendors on any operational changes, procedures, etc...
• Conduct and organize monthly storeroom and F&B inventories
• Perform Monthly maintenance on Yellowdog ensuring all products listed are active and up to date within the system
• Keep Director of Purchasing informed of any price increase, product availability, or changes that may occur.
• Any other duties/tasks as assigned by the Director of Purchasing.
• Print all requests for each department through yellowdog for the storeroom clerk to pull and deliver
• Check all products stocked within the Purchasing department are at current par levels based on hotel and group occupancy each day
• Create purchase Orders for all food, beverage, paper and plastics, china, flatware, glassware and collaterals that are stocked in the purchasing department using the pars in place as a guide.
• Responsible for updating the yellowdog system daily by transferring all requisitions made for that day's delivery and storing signed requisitions in the requisition binder. This should be done daily.
• Communicate with storeroom clerk to ensure products are delivered to the proper areas and ensure requisitions are being signed by requestor.
• Ensure all products ordered by Purchasing are properly updated in the yellowdog system including pricing, vendor, sku #, contact information, item description, etc...
• (As Purchase Orders are Approved. System should be checked daily for approvals) Send all approved Purchase orders to the vendor to be processed and filled.
• (Each Friday) Send an Inventory transfers by Store report to Braulio (Food and Beverage Director and Copy Greg Walker (Controller) and Eric Pali (Director of Purchasing) report should be based on the week.
• (Monthly) Complete Food Inventories for Purchasing and the Kitchens.
• Check in all packages that arrive to Purchasing against the Purchase Order. The standard for incoming packages and turnaround time is:
• 24 hours for guest packages
• 48 hours for packages with Purchase Orders.
• If any products are missing or damaged send an email to the vendor asking for replacement or credit for the damaged product or products)
• Once products have been verified. Receive products into yellow dog.
• When converting products into receipt attach the invoice into the system for Accounting to refer to when paying the invoice.
• Next convert the Purchase Order into Invoice and make any necessary changes (Price, freight, taxes, etc..) in order to finish this process, the total of the Purchase Order and Invoice must match.
• All Products delivered by vendors must be received by the receiver to maintain internal control policies and processed through the yellowdog system.
• Update all vendors contacts and information in yellowdog system to ensure all information is correct and accurate.
• Complete Food Inventories for Purchasing and the Kitchens.