(On-site) Customer Care Agent - Shared Services

The Shared Services Center at West Virginia University is currently accepting applications for an on-site Customer Care Agent.

About the Opportunity

The Customer Care representative will serve as a resource at our storefront locations and assist our clients with a variety of requests in the areas of finance, grants, and workforce administration. The WVU SSC is a customer service organization that provides customer support and transaction services to the University in the areas of finance, human resources and post award grants management. Success in this position will be based off the ability to utilize our customer service process in partnership with our knowledge base to provide an outstanding customer experience. All members of the SSC are responsible for advocating for customers to improve their experience at WVU.

The team is a group of self-starters who are excited about building customer relationships, earning their loyalty and trust. You would enjoy this role if you are enthusiastic about making customers happy. Some of your strengths include being passionate about helping others and taking accountability to ensure a great customer experience. You're resourceful and know how to pull together just the right solution from your toolkit. You like to set and meet goals.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• • Respond to customer inquiries and service requests by phone, email, or chat through the case management system

• • Provide accurate information to resolve customer inquiries

• • Log case notes in the case management system for each customer inquiry or request

• • Ask related questions, listen intently, and identify what the customer really needs; this should be done in a conversational way making it easy for the customer to share thoughts

• • Escalate issues to customer service leaders or to central units

• • Redirect customers, when needed, and facilitate resolution to with outside unites

• • Troubleshoot problems and resolving items within your scope; provide detailed information on items escalated to other business units

• • Update and communicate with customers to provide them with expectations on service and value being delivered

• • Upon updating customer, mark cases as resolved when customer requests are fulfilled, or inquiries are answered

• • Submit through supervisor for new knowledgebase articles based on inquiries received in the SSC

• • Submit request to modify knowledgebase through supervisor articles based on information learned

• • Submit ideas for continuous improvement to the operations team

• • Complete transactional work as needed

• • Apply policies, procedures, and guidelines appropriately and setting the example for communication skills, work ethic, and judgment; always uphold WVU values

• • Participate in ongoing training experiences offered within the SCC and within WVU; use initial training and ongoing training to provide accurate information

• • Special projects as needed

• • Collaborate with supervisor to meet or exceed contact center metrics

Pay Grade: 13

Hours: 8:15am-4:45pm

• High school diploma
• A minimum of one (1) year of experience involving:
  • Communicating well and working with a variety of constituencies
  • Skill in Microsoft Office Products
  • Use of Windows-based applications and strong internet skills
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, Abilities

• Comprehensive knowledge of Shared Services functions, processes, and procedures
• Ability to professionally interact with business units/higher level leaders positively representing the Shared Services & WVU core values
• Strong analytic, problem solving, judgment and conflict resolution skills
• Communicates effectively, both orally and in writing. Listens to others and effectively comprehends information
• Outstanding interpersonal skills and demonstrated success in networking and ability to build and maintain effective relationships, both internally and externally
• High degree of integrity, ethical practices, tact and ability to be direct and influence others while remaining diplomatic
• Ability to sell ideas persuasively and settle differences in a manner that strengthens relationships
• Ability to read and understand procedures
• High-energy, adaptability, and empathy
• Dependable; strives to be at work when scheduled
• Resourceful; able to search for accurate answers

Preferred Qualifications

• Bachelor's degree

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.