Operations & Finance Administrator

Acara Solutions is seeking an Operations & Finance Administrator for our client in Buffalo, NY!

In this role, you will support day-to-day financial, administrative, and human resources functions to help ensure smooth business operations and financial accuracy. This role is ideal for a highly organized multitasker with a background in bookkeeping or administration and a passion for driving process improvements.

We are seeking qualified candidates with:

• A strong foundation in finance, accounting, or administrative operations
• Experience managing multiple priorities in a fast-paced office environment
• A detail-oriented mindset with excellent communication and organizational skills

Here's what you'll do:

Accounts Payable & Payment Processing

• Accurately enter supplier invoices into the accounting system with proper documentation.
• Prepare and schedule approved vendor payments (ACH, check, etc.).
• Maintain organized transaction records for audit readiness.
• Address vendor payment inquiries and resolve outstanding issues.

Purchasing & Inventory Management

• Maintain inventory of product and office supplies at headquarters.
• Ensure accurate ERP data entry for inventory not tracked via Shopify.
• Resolve purchase order, invoice, and receipt discrepancies with vendors and warehouse staff.
• Support purchasing and inventory tracking for internal and promotional needs.

Month-End Close & Financial Reporting

• Ensure timely entry of purchasing and invoicing data to meet monthly deadlines.
• Reconcile bank accounts, credit cards, PayPal, and Stripe accounts.
• Assist VP of Finance in ensuring accurate financial reports and internal controls.

Human Resources Administration

• Enter hourly employee time and PTO into the Paychex system.
• Record payroll journal entries in QuickBooks.
• Manage new hire data entry, job postings, and candidate screening.
• Schedule interviews and coordinate onboarding and offboarding processes.
• Maintain accurate employee records and support benefit administration.
• Help ensure compliance with labor laws and internal policies.

Position Type: Direct Placement

Pay Rate: $27+/hr. **Depending on experience
Benefits: Comprehensive benefits package available!
Schedule: M-F Onsite, Business Hours

About Acara Solutions

Acara is a premier provider of recruiting and workforce solutions-we help companies compete for talent. With a legacy of experience in a variety of industries around the world, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

**Please send resumes to Cara at sellonc@acarasolutions.com for immediate consideration!!**

Required Skills / Qualifications:

• Associate's Degree in Accounting, Finance, Business Administration, or equivalent experience.
• Minimum 2 years of experience in bookkeeping or administrative roles.
• Minimum 2 years of experience using QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).

Preferred Skills / Qualifications:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple deadlines and prioritize tasks.
• Comfortable with technology, including payment terminals and websites.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.