Office Manager

Slayden Constructors Inc. (SCI), a wholly owned subsidiary of MWH Constructors, Inc. (MWH), is currently seeking an Office Manager to join our team. This role will be responsible for managing Slayden's corporate office.

Slayden Constructors is a leader in the civil construction industry in the Pacific Northwest, with a focus on water and wastewater infrastructure. Over the last 40 years, we have ingrained our reputation with our clients on successful projects, positively impacting local communities. Grow your career with a team that is committed to delivering quality projects timely and safely, while supporting our guiding principles: People Matter, Team Unity, Solutions Driven, and Forward Focused.

As a company committed to the well-being and growth of our team, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.

The work we do matters. The critical systems infrastructure we build changes lives, betters communities, and improves ecosystems. If you're passionate about this, we want to hear from you!

Essential Functions

• Develop and cascade intra-office/company communications, proofread documents, and assist with the preparation of presentations.
• Streamline administrative procedures; create checklists.
• Point person for maintenance, mailings, shipping, supplies, equipment, ordering meals, and errands.
• File (paper and electronic), fax, copy, print, and distribute mail.
• Schedule and coordinate meetings; prepare draft meeting minutes.
• Schedule appointments, update calendars, and assist with travel arrangements.
• General housekeeping duties to include loading/unloading dishwasher, watering plants, maintaining general kitchen/office/conference room tidiness, ensuring storage rooms are organized, and responsible for stocking and maintaining the mail/printer room.
• Represent the company at our reception desk, greet and provide general support to employees, visitors, clients, and vendors. Provide information by answering questions and requests.
• Complete expense reports timely and accurately for multiple senior staff.
• Maintain records, create and maintain charts, graphs, spreadsheets, and databases.
• Special projects, as assigned by leadership, are properly informed of status, obstacles, and points of interest.
• Partner with HR to maintain office policies as necessary.
• Manage the seating chart (assign space for new hires, be in charge of any office/cubicle moves, reallocate space as needed, ensure existing offices/cubicles are cleaned out and ready for use).
• Ensure local new hires have the necessary assets in a dedicated space on day 1 and general onboarding of local new hires (badge, tour, where to find supplies, emergency exit plan, IT equipment set-up, and in working order).
• Manage relationships with vendors, service providers, building maintenance, and property managers.
• Coordinate workflow and all relevant paperwork to prepare senior executives for meetings, interviews, and presentations.
• Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and setting up new equipment.
• Oversee supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Maintain an accurate listing of continual items/issues and track their completion.
• Special event coordination, such as leadership, business development, and marketing meetings. To include site selection, contract negotiation, vendor management, catering, and excursions.
• Engaging in sensitive and confidential matters with the strictest confidence.
• Various other duties as assigned.

Basic Qualifications

• Minimum of five (5) years of professional experience as an Office Manager or Executive Assistant.
• High School diploma or equivalent.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), and Outlook (Calendar and Address functions).
• Able and willing to work every day from the office.
• Energetic professional who does not mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people.
• Self-motivated and proactive; demonstrated interest in taking initiative, anticipating needs, carrying projects through to completion with minimal direction, and working with a high degree of urgency.
• Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; reinforce excellence as a fundamental priority.
• Able to handle confidential and time-sensitive information with discretion and independent judgment.
• Able to produce high-quality work consistently on multiple assignments, in a deadline-driven environment, with superior organization and project management skills. Ability to anticipate and seek out needs and ask for further clarification when necessary.
• Positive attitude and flexibility in an environment of tight deadlines, frequent interruptions, unresolved problems, changes, and unexpected events.
• Superior interpersonal skills, telephone manner, and knowledge of business protocol; strong belief in customer service.
• Able to develop and maintain cooperative, enthusiastic, flexible, and effective working relationships with clients and team members.

Preferred Qualifications

• Prior experience with a professional services firm, preferably in engineering or construction.
• 2 or 4-year degree preferred.

Benefits

• Group health & welfare benefits, including options for medical, dental, and vision
• 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60-day waiting period for STD & LTD only), Employee Assistance Program, and Health Advocate
• Voluntary benefits at discounted group rates for accident, critical illness, and hospital indemnity
• Paid Time Off (15 days/year)
• Sick Leave (5 days/year)
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%)

Equal Opportunity Employer, including disabled and veterans.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment.

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