New

Onboarding Specialist (Internal Role)

Equiliem
life insurance, paid holidays, 401(k)
United States, New Jersey, East Brunswick
25 Kennedy Boulevard (Show on map)
Oct 13, 2025
Join the Equiliem Team and Unleash Your Potential At Equiliem, we're not just a national recruiting firm - we're an award-winning powerhouse on an exhilarating path of growth! We're on the lookout for passionate, results-driven individuals ready to make a real impact. If you're eager to join a dynamic team where your contributions are valued and your career can soar, Equiliem is the place for you. ABOUT THE ROLE We are currently seeking an Onboarding Specialist that is responsible for navigating candidates through the onboarding journey. The Onboarding Specialist plays a crucial role in our recruitment firm, working closely with our recruiters to ensure smooth and efficient onboarding for new hires. This role involves regular communication with candidates to guarantee timely and accurate completion of all necessary onboarding documents and paperwork. The Onboarding Specialist is integral to maintaining our high standards of candidate experience and compliance. WHAT YOU"LL DO *Candidate Liaison:* Serve as the primary point of contact for candidates undergoing the onboarding process. Ensure candidates are well-informed and supported throughout their onboarding journey. *Paperwork Management:* Handle all aspects of onboarding paperwork with candidates, including distributing, collecting, and following up to ensure timely completion. *Coordination with Recruiters:* Regularly connect with recruiters to address candidate progress and advise if start dates need to be updated. *Document Review:* Review completed paperwork prior to approval to ensure required identifying information is correct, paperwork is completed properly, and all required paperwork is completed before sending it to the Quality Assurance team. *Quality Assurance* : Ensure all onboarding documents meet company standards and compliance requirements. *Process Improvement: Identify areas for improvement in the onboarding process and work with the team to implement enhancements. Strive to create a seamless and efficient onboarding experience for all candidates. WHAT YOU'LL BRING* *Experience:* Previous onboarding experience at a staffing firm. *Time Management:* Exceptional time management skills with a proven ability to meet deadlines. *Communication Skills:* Strong verbal and written communication skills. Bilingual in Spanish and English is required. *Technical Proficiency:* Proficient with or the ability to quickly learn applicant-tracking software. Familiarity with Microsoft Office Suite or related software. *Education:* Bachelor's degree or equivalent work experience. YOUR BUSINESS IMPACT We believe in nurturing talent and providing opportunities for upward mobility. As an Onboarding Specialist, you will have the chance to: Develop your skills in a dynamic and fast-paced environment. Gain exposure to various aspects of the recruitment process. Take on increased responsibilities and leadership roles within the team. Contribute to process improvements and strategic initiatives. Pursue professional development and career advancement within our firm. COMPENSATION, BENEFITS & WORK DETAILS Budgeted Salary : $50,000 - $55,000 base with bonus potential Benefits Package Includes: Medical, Dental, Vision, STD, Life Insurance, 4 weeks PTO, 401K, and 7 paid holidays Work Location: East Brunswick, NJ \| Remote Role Classification: Exempt Hours: EST hours Join us in shaping the future of recruitment and making a positive impact on candidates' careers. If you are passionate about creating exceptional onboarding experiences and thrive in a collaborative environment, we encourage you to apply. #ZR