ADMINISTRATIVE ASSISTANT - HR

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

The incumbent performs a combination of clerical and physical tasks to support departmental operations, e.g. filing, copying, and updating databases. Typical duties include assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information. Under the direction of the Human Resources Manager is responsible for coordinating and processing HR related documentation, providing support and assistance for a wide range of Human Resources functions including, Worker's Comp, benefit processing and HRIS input, research and/or analysis of benefit related issues.

Work Model: Onsite/In-Office

• Serves as the initial POC (point of contact) for benefits administration including new hire enrollments, claims resolution, change reporting and communicating benefit information to employees.
• Provides administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll.
• Responsible for processing benefit, compensation and other HR related documentation (i.e., PANs, direct deposits, tax changes, etc.)
• Maintains Human Resources Information System (HRIS) records. Generates reports related to benefits, attrition/vacancy reports, employment actions, etc.
• Drafts HR related communications.
• May assist with employment efforts such as job postings, screenings, etc.
• Conducts New Hire Orientation as needed.
• Schedules/arranges events, meetings, conferences, interviews, orientations or other workplace activities or appointments.
• Assists with the processing and maintenance of affirmative action and EEO data.
• Maintain I-9 data including the use of E-Verify for reporting purposes.
• Communicates and interacts with outside agency representatives, organization personnel or other parties regarding Human Resources administrative functions (i.e., unemployment requests/inquiries, Worker's Compensation Claims, drug testing, physicals, employment verifications, benefits subrogation or other informational requests.
• May index, classify, code, enter, update, file and/or retrieve records, charts, reports or documents and perform routine file maintenance by identifying deficiencies, checking for missing information or replacing worn materials as needed.
• Conducts business ethically and within all guidelines established by company policies.
• Assist with covering the receptionist desk as needed.
• Timekeeping entry.
• Performs other related duties as assigned.

Accountable For:

• Maintaining confidentiality with regard to Human Resource functions, activities and information.
• Working with the Human Resources Manager to outline work to be done, after which incumbent is expected to work independently.
• Communicating effectively orally and in writing.
• Completing all mandated training requirements per government and management directives.
• Timely and cost-effective performance of duties.
• Dealing with a variety of people in a professional, courteous manner in diversified situations.
• Adherence to established company safety policies and good industrial and office safety practices.
• Compliance with company Standard Operating Procedures and Personnel policies and procedures.
• Effectively coordinating a number of projects simultaneously.
• Having the ability to work well under pressure.
• Harmoniously working with other Chugach employees and customers.

• High School Graduate or equivalent GED.
• Three (3+) years of experience working in Human Resources with knowledge of personnel action processing, verifications of employment, garnishments, benefits, etc.
• Ability to communicate efficiently and effectively verbally and in writing with individuals at varying organizational levels.
• Ability to positively interact and develop rapport with employees, management, vendors, or customers in a professional and courteous manner in diversified situations.
• Demonstrated ability to analyze issues/situations and communicate using tact and diplomacy.
• Ability to work with minimal supervision.
• Advanced computer skills with a demonstrated ability using Microsoft Office Suite, including Word, Excel, and PowerPoint, HRIS programs, or other related databases and systems.
• U.S. Citizenship.
• Ability to pass pre-hire background and drug screen.
• Valid state Driver's License with an acceptable driving record pertinent to the position.
• Ability to obtain access to U.S. Government Installations through the Defense Biometric Identification System (DBIDS).

Preferred:

• Experience working on a Government Contract.

Working Conditions:

• Work is performed indoors.
• Work hours are subject to change, with overtime work as needed.

Physical Requirements:

• Ability to lift and/or move up to 50 lbs.
• Familiarity in using office equipment such as scanners, faxes, projectors, pagers/communications systems, etc.

Reasonable Accommodation:
CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Equal Employment Opportunity:

Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status, or other characteristics protected by law.