Senior Coordinator

Position: Senior Coordinator
Department: WFF K-12 Education

Reporting to: Program Officer

FLSA Status: Non-Exempt
Location: Jersey City, New Jersey

Walton Family Foundation is seeking a poised, proactive, and adaptable professional to serve as the Senior Coordinator to the Program Director of the Education Program. The ideal candidate will be a confident and flexible team player with a proven ability to independently manage complex priorities, streamline operations, and enhance the work of executive leadership and colleagues across the organization. This position also plays a key role in coordinating the day-to-day experience of the office, serving as a welcoming presence and ensuring a smooth environment for internal teams and external guests.

Our Commitment to Diversity, Equity, Inclusion and Belonging

We believe every associate should have access to success. Creating an environment centered on trust, respect, and bringing people together is critical to this belief.

Our aspirations are as follows:

Create an environment where we hire, retain and bring to the table people with diverse backgrounds, viewpoints and lived experiences to create a more successful organization.
• Ensure fairness, equity and access to success for all of our associates.
• Create an inclusive workplace where everyone feels valued, safe, able to engage honestly.

About the Position

The senior coordinator will join a top-notch team and play a critical role in supporting strategic execution and high-level coordination for the Education Program. As a member of the team, you will provide advanced administrative, operational, and project management support, ensuring seamless execution of both in-person and virtual operations. This role also includes responsibilities related to office coordination and guest engagement. You will work directly with the Program Director and collaborate closely with local office leadership to foster an environment where staff and visitors feel supported, informed, and empowered to do their best work.

What you will do

The Senior Coordinator will act as a key partner in ensuring the smooth execution of daily operations for the Program Director and Education team. In addition to executive support, this role requires strong organizational skills, initiative, and a service mindset to manage on-site logistics, maintain orderly operations, and serve as a liaison across teams and functions.

Responsibilities

• Provide high-level calendar and schedule management for the Program Director, anticipating needs and proactively resolving conflicts.
• Serve as the primary point of contact for internal and external engagements, ensuring timely and strategic communication.
• Oversee travel coordination, speaking engagement logistics, and preparation for meetings or events involving the Program Director.
• Track, manage, and execute special projects, including team retreats, grantee gatherings, and cross-functional initiatives.
• Collaborate with senior program staff to manage calendars, draft materials, and coordinate logistics for public engagements.
• Maintain confidentiality and professionalism while managing sensitive information and documents.
• Act as the first point of contact for visitors and staff in the local office, creating a welcoming and professional atmosphere.
• Support daily office operations, including managing supplies, mailing/shipping, reserving conference rooms, maintaining the visitor calendar, and coordinating office space for new hires.
• Collaborate with operations, security, and technology teams to ensure the physical office environment runs smoothly and is well-prepared for meetings or special events.
• Assist with scheduling and logistics for in-person team meetings, board-related events, and internal convenings.
• Maintain strong communication with local office leadership to share updates, coordinate staffing logistics, and disseminate relevant information.
• Partner with other coordinators and administrative assistants to maintain consistent standards and practices across the organization
• Perform other duties, as needed, to support the goals of the team and organization.

Who we are looking for

The ideal candidate must be proactive, organized, service-oriented, and an agile contributor who enjoys working in a fast-paced team environment. They must exercise critical thinking and good judgment in all professional situations and apply excellent project management skills. They must be comfortable with ambiguity.

Qualifications required for your success

• Bachelor's degree or equivalent experience
• 10 + years of administrative and coordination experience, supporting executives or program leadership
• Expert level in written and verbal communications skills
• Exceptional organizational skills and attention to detail
• Experience in office operations or team coordination, including guest/visitor support and facilities-related logistics
• Demonstrated competence with tracking, coordinating and follow-up of priorities and projects
• Superb professionalism and diplomacy; ability to interact with high-level individuals internally and externally
• Ability to manage multiple competing priorities with professionalism and grace
• Proven track record of exercising discretion and good judgment in a fast-paced environment, with a focus on problem-solving and anticipating impact

Personal attributes that support your success

• You take pride in thoughtful execution, bringing humility, precision, and a strong service orientation to everything you do.
• You are collaborative, respectful, and always ready to support others in pursuit of shared success.
• You serve as a trusted advisor to principals and colleagues, exercising sound judgment, discretion, and professionalism in all interactions.
• You are results-oriented, resourceful, and focused on driving meaningful outcomes through thoughtful execution.
• You care deeply about getting the details right, bringing care and precision to every task, no matter how small.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Benefits Information

Compensation Range: $105,000 - $115,000

Benefits Information: We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401 (k) retirement plan and paid time off.

About the Walton Family Foundation

The Walton Family Foundation is, at its core, a family-led foundation. Three generations of the descendants of our founders, Sam and Helen Walton, and their spouses, work together to lead the foundation and create access to opportunity for people and communities. We work in three areas: improving K-12 education, protecting rivers and oceans and the communities they support, and investing in our home region of Northwest Arkansas and the Arkansas-Mississippi Delta. To learn more, visit waltonfamilyfoundation.org and follow us on Facebook, Twitter and Instagram.

The Walton Family Foundation is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.