Field Administrator

Job Title: Field Administrator

Job Summary: TheField Administrator will provide clerical support to the day-to-day tasks of the administration.

The position will require establishing strong relationships with our card holding employees, Treasury, Accounting, Payroll, Human Resources, and others.

Top-notch interpersonal skills, self-motivation, organizational skills, attention to detail are required. This is a fast-paced, reactive environment with evening and weekend work required on an as-needed basis. Your day-to-day schedule must be flexible.

Duties and Responsibilities:

• Serve as the liaison between Recruiting/HR and the Superintendent to support and ensure smooth onboarding and placement of new hires
• Manage electronic timekeeping system (Paycom)
• Monitor employee clock in/out punches and correct as needed in Paycom
• Communicate with employees and supervisor to ensure proper approvals are done and submitted to payroll by deadline
• Handle employee Expense Reimbursement which includes; verifying receipts, ensuring proper approvals are present and entering in VP1
• Enter PTO/Sick Leave Requests in Paycom
• Develop detailed training materials related to field administration.
• Accounting for daily job uploads, project costing, departmental, job numbers, task coding, and reconciliation of intercompany transactions.
• Assist others in monthly closings and job cost reporting.
• Filing, electronic and mail handling of correspondence storage.
• Prepares and maintains departmental and various card reports.
• While deployed, Provide general administrative assistance for Administration, including contracting, subcontracting, accounting, travel, etc.

• Interface with various Ceres managers and various subcontractors.
• Assist in all subcontracting tasks to include preparing weekly payment releases for subcontractors.
• File all contracting/subcontracting files appropriately.
• Maintain and coordinate several databases and tracking sheets.
• Perform clerical work as needed.
• Work on special projects when needed.
• Run offsite errands as needed.
• Other duties as assigned.

Essential Qualifications:

• HS or GED is required
• BS Business or Accounting preferred.
• Previous corporate credit card program experience. Comdata preferred.
• 1plus years of relevant experience.
• Accounting experience a plus.
• Exceptional written and verbal communication skills. Ability to relate with peers, management and internal customers.
• Knowledge of MS Word, Excel, Access, and Internet.
• Ability to strictly enforce and follow company policies and internal controls.
• High level analytical and problem solving skills.
• Must be detail oriented and customer focused
• Ability to work in team and independently.
• Adaptable to a fast-paced and rapidly changing environment while managing priorities and meeting deadlines.
• Experience working with a databases.
• Be able to multi task with many interruptions throughout the day
• Excellent organizational skills and be self-motivated to complete routine tasks

Desired Qualifications:

• Construction and job costing experience preferred.
• Experience with Microsoft Excel, pivot tables, reporting.
• Experience on Vista Viewpoint a plus.

• Ability to travel 10%

Physical Demands: While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to walk and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: Moderate noise typical of an office setting such as computers, printers, phone, and light customer traffic.