New

Office Manager (Small Business)

Vaco
$55,000.00 - $62,000.00 / yr
United States, California, Los Angeles
Aug 07, 2025
Office Manager - Manufacturing (Small Business) Location: Gardena, CA (Fully Onsite) Pay: $26-$30/hour Schedule: Monday-Friday, 6:20 AM-2:50 PM Type: Full-time, Direct Hire A small, family-owned manufacturing company in Gardena is seeking a hands-on, tech-savvy Office Manager to handle day-to-day administrative operations. This is an essential role in a tight-knit team environment, ideal for someone who thrives in a jack-of-all-trades position and enjoys working in a small business setting where every task matters. Key Responsibilities: Monitor and manage the office email inbox; respond to customer inquiries Process customer orders using Mietrak (MRE system) Generate and send invoices based on packing slips Reconcile incoming payments in QuickBooks Support basic HR functions: onboarding, background checks, drug testing, file setup Coordinate insurance renewals with brokers for medical and dental plans Maintain employee records and handle documentation updates Order office supplies and provide general administrative support Assist with month-end reconciliation and coordinate payments with external bookkeeper Answer and manage incoming calls professionally and efficiently Qualifications: Prior experience in a small business office environment is required Strong attention to detail and the ability to work independently Comfortable wearing many hats and taking initiative Experience with QuickBooks (required); Mietrak or other ERP systems a plus Basic HR experience, including onboarding and benefits coordination Strong communication and organizational skills Spanish-speaking is a plus Down-to-earth, collaborative, and dependable personality If you're looking for a stable opportunity in a well-established company where your contributions are valued daily, we'd love to hear from you. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.