Coordinator, Practice Management

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Coordinator, Practice Management.

The Coordinator, Practice Management (the "Coordinator") will provide operational support for one or more practice groups within the Firm. The Coordinator will work closely with Practice Managers, Practice Group Leaders, and attorneys and play a critical role in facilitating workflow, improving processes, supporting talent development, and enabling business operations. The ideal candidate is resourceful, highly organized, detail-oriented, and proactive, with strong communication and project management skills.

The Coordinator will report to the Director, Practice Management.

In this capacity, the Coordinator will work closely with the Senior Practice Manager to:

• Coordinate day-to-day operations of assigned practice group(s), including meeting scheduling, tracking initiatives, preparing reports, and maintaining onboarding and practice support materials documents;
• Build and maintain organizational mechanisms to track projects and practice-group-level priorities, and coordinate with the key administrative groups in the firm to support timely and effective execution;
• Support oversight of timekeepers, including assisting in their recruiting, onboarding, and performance management process; support regular check-ins with junior-level timekeepers as assigned;
• Monitor and track key metrics such as utilization, realization, billable hours, and staffing levels, and draft financial and operational reports for practice leadership using firm systems;
• Draft timekeeper insights and other reporting information as requested by practice leadership, and support resource allocation efforts;
• Oversee the administrative details relating to practice group meetings and special events (scheduling, logistical planning, distributing invites), and provide support for local events as needed;
• Partner with KIA to advance practice-group-specific associate development tools, guidance, and training initiatives; proactively identify skills and training opportunities and report timekeeper development concerns to Manager;
• Maintain practice management calendar processes and proactively draft prep materials and considerations ahead of various annual business processes, and support development of Firm stewardship initiatives; and
• Assist with general department information requests from attorneys and staff.

In addition, the Coordinator will be expected to have:

• Sound judgment and creative problem-solving skills, and the ability to respect, protect and maintain highly confidential and sensitive information;
• Project management mindset; strong tactical and organizational skills;
• Ability to think critically and strategically to provide analysis and recommended solutions;
• High level of interpersonal skills to handle sensitive and confidential situations;
• Ability to interact with individuals at all levels of the organization;
• Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple projects or initiatives simultaneously while meeting deadlines and business objectives;
• Ability to communicate effectively and concisely, both orally and in writing;
• Willingness and ability to engage as a change agent and to learn and use new technology tools; and
• Being receptive to feedback, willing to learn, and embracing a culture of continuous change and improvement.

Qualifications:

• Bachelor's degree in related field or equivalent experience;
• At least 2+ years' law firm or professional services experience;
• At least 2+ years of project coordination or project management experience, including experience with project management technology and phases of the project lifecycle; and
• Intermediate proficiency in Microsoft Office Suite applications, including Excel, PowerPoint, and Word.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $56,700 and a maximum of $70,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.

Paul Hastings is an equal opportunity employer.