Administrative Assistant

Description

Location: NAWCTSD Orlando, FL

Security Clearance Requirement: Active Secret

Telework Eligible? No, work will be performed 100% on-site.

In your role as an Administrative Assistant, you will provide high-level administrative and operational support to the Executive Leadership Team of the Command at NAWCTSD, Orlando, FL. The ideal candidate will be highly organized, self-motivated, and capable of working with minimal supervision while handling sensitive information in a professional and secure manner. This position supports both day-to-day operations and strategic initiatives.

This position is covered under the Service Contract Act (SCA) and is classified as an SCA non-exempt role. Pay and benefits will be provided in accordance with the applicable wage determination.

General responsibilities may include:

• Provide administrative support, including calendar management, meeting coordination, and internal/external communications.
• Maintain and update filing systems, databases, organizational charts, and distribution/contact lists.
• Draft, edit, and format reports, spreadsheets, correspondence, agendas, and presentations.
• Support planning and execution of meetings, events, and briefings; manage logistics, take minutes, and track action items.
• Assist with document management, including uploading final documentation (e.g., I-Plan) and tracking.
• Manage office supply inventory and equipment orders, track usage and budget adherence.
• Facilitate travel arrangements, review travel vouchers, and ensure schedule alignment.
• Liaise with security personnel to coordinate base access, passes, and meeting clearance requirements.
• Route calls, emails, and customer inquiries to the appropriate departments; handle escalations as needed.
• Perform additional administrative and project-based tasks as assigned.

This description outlines the general nature and scope of the role. Additional duties may be assigned as necessary.

Requirements

Education and Experience:

• High school diploma or equivalent is required.
• 3 years of administrative support experience is preferred.
• Experience supporting government or DoD programs is a plus.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and SharePoint.

Equally Important:

• You are able to establish and maintain positive relationships with internal and external customers.
• You possess professional and effective communication skills, both verbal and written.
• You take a proactive approach to your work and you're able to accomplish tasks with limited guidance and supervision.
• You have demonstrated critical thinking and problem-solving skills.
• Your organizational skills allow you to manage competing priorities.

ASEC is committed to providing access and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act and other applicable laws.

Security Clearance Requirement:

• This position requires U.S. citizenship and an active DoD Secret clearance. Selected candidate will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Salary Range:

• This position is covered under the Service Contract Act (SCA) and is classified as an SCA non-exempt role with an hourly rate of $32.89. Pay and benefits are provided in accordance with the applicable wage determination.

We recruit, employ, train, compensate, and promote the most qualified persons for employment without regard to race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, genetic information, pregnancy or related condition (including breastfeeding), or any other status protected by law. ASEC will not discharge or in any other manner discriminate against employees or applicants because they choose to inquire about, discuss, or disclose their own compensation or the compensation of another employee or applicant.