Administrative Assistant

Administrative Assistant

General Info

Job Type: Full-Time

Location: Four Seasons Environmental, Inc. - NIOSH: Morgantown, West Virginia

Salary: $32.92/hr. plus fringe benefit of $9.10 and $3.00 pension

Hours: Monday to Friday - Hours TBD (must be on-site)

Benefits:

• Medical Insurance
• Dental Insurance
• Life Insurance
• Retirement Benefit - 401(k) with match
• Disability Insurance
• Holidays and Vacation (11 paid holidays)

Job Overview:

The administrative assistant is responsible for overseeing the day-to-day operations of the office and determining when new procedures are needed for changing situations and implementing alternatives; revising or clarifying procedures to eliminate conflict or duplication; identifying and resolving various problems that affect the orderly flow of work in transactions with parties inside and outside the organization.

In addition to secretarial duties (filing, taking phone calls, scheduling appointments, organizing company functions), this position will provide administrative support to the program manager with office management responsibilities including budgeting, personnel records, and payroll. The administrative assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials

Responsibilities:

• Checking and submitting new employee packages to the home office
• Filing short term disability, FMLA claims and workman's compensation claims
• Publish daily and monthly reports, as required
• Track service calls and work orders
• Enter daily/weekly maintenance activities in computerized maintenance management system database
• Send payroll data and invoices to main office weekly
• Issue e-mails and hard copy correspondence, as required
• Prepare invoices to send to client
• Assemble cost estimates for projects
• Dealing directly with vendors to set up accounts and address any other issues
• Scheduling of sub-contractors
• Scheduling of maintenance staff
• Utilizing a computerized maintenance management system to record daily maintenance records and time
• Keeping of time cards
• Keeping accurate records of employee vacation time, sick time, etc
• Opening and closing of purchase orders
• Preparing monthly reports and deliverables
• Helping keep records for safety, quality and compliance
• Other duties as assigned

Requirements:

• High school diploma or General Education Development (GED) certificate.
• Experience is preferred.
• Knowledge with Microsoft Office

Company Info

Four Seasons Environmental, Inc. (www.fseinc.net) is a 350-associate facilities management firm. Founded in 1985 and headquartered in Cincinnati, Ohio, FSE offers a very stable work environment. Our goal of 35+ years remains the same: satisfy the customer and continuously improve. If you are looking for a nurturing company that puts the customer and the employee first, then please submit your resume for consideration.

• All resumes will be kept in strict confidence
• We are an institutional, commercial, full-facility operation and maintenance contractor and equal opportunity employer: including protected veterans and individuals with disabilities
• Must be authorized to work in the US
• Four Seasons Environmental, Inc. is a federal contractor and is required to comply with the Drug-Free Workplace Act of 1988 (which supersedes state laws to include cannabis). Employment is contingent on passing a 10-panel pre-employment drug screen, random drug and alcohol screenings, and background/reference checks.

Mission Statement

• Our mission remains at the heart of everything we do. It defines our purpose, why we exist, and the impact we aspire to make! Our revised mission statement is simple yet impactful.

We are positive people providing excellent service with exceptional care.

Vision Statement

• Our vision statement represents our long-term aspirations and the future we are working to create. It inspires us to dream big.

To honor, value, and serve our employees and customers while perpetuating a culture of continuous improvement.