Accounts Payable Specialist

Under general supervision, the Accounts Payable Specialist is responsible for performing the day-to-day operations of the accounts payable function. This includes processing invoices, ensuring timely and accurate payments to vendors, maintaining vendor records, reconciling accounts, responding to inquiries, and supporting the month-end close process. The AP Specialist plays a key role in maintaining strong internal controls and supporting overall financial accuracy and compliance.

Responsibilities:

• Process and review invoices, ensuring accuracy, proper coding, and timely entry into the accounting system.
• Verify and reconcile vendor statements, resolving basic discrepancies and ensuring all payments are accounted for and posted on a weekly basis. Escalate any issues with the accounting manager.
• Execute the full-cycle accounts payable process following according to the company's SOP, including accurately processing check runs, ACH payments, and wire transfers on time per the vendor terms agreement.
• Regularly maintain accurate and up-to-date vendor records in Microsoft D365, including W-9s and payment terms.
• Respond to internal and external inquiries regarding invoice status, payments, and vendor accounts in a timely and professional manner. Researches and resolves concerns or discrepancies.
• Assist with month-end closing activities, including downloading reports from the bank to capture all transactions related to accounts payable and processing vendor invoices into Microsoft D365.
• Collaborate with procurement, finance, and other departments to support accurate and efficient payment processing.
• Identify opportunities to improve processes and procedures within the AP function to share with the AP team and manager.
• Support audits by providing documentation and responding to information requests as needed.

Requirements:

• High school diploma or GED required.
• 2+ years of accounts payable or general accounting experience with basic understanding of accounting principles and GAAP.
• Proficiency in Microsoft Excel and accounting software (e.g., NetSuite, Oracle, SAP, QuickBooks).
• Exceptional attention to detail and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Demonstrated ability to manage multiple tasks and meet deadlines.

Preferred Qualifications:

• Associate's or bachelor's degree in Accounting, Finance, or related field.
• Experience with 3-way matching and PO-based invoice processing.
• Familiarity with large ERP systems (e.g., Microsoft D365, Netsuite).
• Knowledge of sales/use tax and 1099 reporting.

The L.A. Times is an equal opportunity employer and welcomes all qualified applicants regardless of race, ethnicity, religion, gender, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law. We actively work to create an inclusive environment where all of our employees can thrive. This Privacy Notice for Los Angeles Times sets forth how we will use the information we obtain when you apply for a position with us. Explore our company history, achievement, values, mission and more on our career site.

The pay scale the Company reasonably expects to pay for this position at the time of the posting is $22.60 to $26.44 and takes into account a wide range of factors including but not limited to skill set, experience, training, licenses, certifications, and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. At the L.A. Times, it is not typical for an individual to be hired at or near the top of the range for the role. Please visit our career site to view the benefits available to our employees. We recommend adding our applicant tracking system domain (@dayforce.com) as a safe sender or contact, sometimes these emails get filtered to candidates' spam folders.