PROJECT COORDINATOR

BID/JOB ANNOUNCEMENT

Project Coordinator

Department of Human Resources

Human Resources Board

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $73,140.00 annually

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit.

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

Applications for this position will be accepted until 11:59 pm CDT on August 13, 2025.

The position is responsible for assigned projects managed by the Finance and Administration Division of the Department of Human Resources (DHR). These projects include but are not limited to the coordination of the Human Resources Board (HRB), management of the drug and alcohol database, time and attendance reports, managing office supply orders, DHR intranet/internet updates, and assistance in the completion of current projects.

ESSENTIAL DUTIES

* Handles confidential and sensitive information with discretion.

* Schedules HRB Hearings and Meetings and manages the HRB Calendar.

* Coordinates the logistics for HRB Meetings/Hearings including scheduling and reserving a courtroom, scheduling the court reporter, coordinating subpoenas and discovery, etc.

* Creates HRB agendas and hearing packets, dispenses transcripts, and posts the hearing schedule.

* Reviews and accepts appeal requests, assigns case numbers, facilitates attorney and hearing officer assignments.

* Attends HRB Meetings and takes minutes.

* Reviews and approves HRB related invoices.

* Organizes and manages files and archives documents.

* Monitors the City's drug and alcohol database.

* Provides employee test results for City departments.

* Corresponds with City departments regarding drug and alcohol policy questions.

* Follows up with the City's contracted vendor regarding drug and alcohol testing, policy, and procedure questions.

* Opens, organizes and files mail.

Additional duties may be required for this position.

Location: 121 N. LaSalle St., Chicago, IL 60602

Days: Monday through Friday

Hours: 8:30 AM to 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE

Graduation from an accredited college or university with a bachelor's degree in public or business administration, social sciences, planning, or a related field, supplemented by three years of experience in program administration, or an equivalent combination of education, training and experience.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor