Human Resources Technician

DEFINITION:

Under the supervision of the Assistant Director, Human Resources, performs diversified and complex clerical and technical support duties relative to all aspects of the human resources department operation; values and promotes the vision and mission of the college.

CLASS CHARACTERISTICS:

Under minimal supervision, this position is distinguished by providing clerical and technical support in academic and classified personnel processes and in contract negotiations and contract administration with limited supervision. The incumbent will perform diversified routine and multifaceted clerical and technical support duties involving independent judgment requiring in-depth knowledge of assigned functions and will receive direction from human resources coordinators with regard to their specific areas of responsibility when providing assistance.

1. Composes and proofreads correspondence; prepares meeting notes; processes and updates various forms, applications, and related documents.
2. Information, data, and document collection to support internal and external audits.
3. Interacts with, and provides information to applicants, faculty, staff, administrators, public and private agencies.
4. Works with the payroll department to monitor status of temporary staff in accordance with California Education Code and the classified bargaining agreement.
5. Provides general administrative support, assists with duties of a complex, sensitive, and confidential nature; performs complex research and performs other administrative support for a variety of projects and office duties.
6. Provides support for fingerprinting and/or computer-generated background checks and processes results with the Department of Justice and others
7. Compiles information and prepares, maintains, and updates a variety of documents and personnel files; establishes and maintains filing systems and records management and verifies accuracy and completeness.
8. Update personnel files and HR website with approved board items such as job descriptions.
9. Responds to unemployment and workers comp claims.
10. Supports recruitment and onboarding activities, including organization and maintenance of recruitment records, and interview documents, assist candidates during the interview process, and may serve as equity monitor for interview sessions.
11. Process salary placements for PT Faculty.
12. May conducts new hire training as required.
13. Assists applicants throughout the application process and troubleshoots issues with applicant tracking system.
14. Facilitates the hiring process for temporary, short-term, and student workers.
15. Enters all new hire, leave, and assignment data into the HR Information System; establishes and maintains automated records and files; initiates queries and generates computerized reports and documents.
16. Develops and implements orientation sessions for temporary, short-term and student workers and ensures all appropriate documentation is completed.
17. Coordinates all employee tuberculosis testing requirements and maintains a vendor network to provide this service; enters and tracks tuberculosis data in HRIS.
18. Provides assistance to input and review data from employee leave of absence reports and requests in a timely manner to ensure compliance with the Districts policies and employee collective bargaining agreement regulations.
19. Responds to inquiries and provides a variety of detailed information to personnel, students, and the public concerning program or function services, policies, and procedures.
20. Schedules and arranges appointments, meetings, special events, and other activities as directed; coordinates facility use; assists with maintaining office calendar.
21. Support other Human Resources staff in various duties including recruitment, column movement, retirements and resignations, employee leaves, workers compensation, collective bargaining, annual reporting, compensation and classification studies, professional development, etc.
22. Provides assistance to maintain and monitor staff professional development program and calendar of activities.
23. Monitor and maintain the volunteer report.
24. Assists employees and supervisors with basic interpretation of HR policies and procedures.
25. Provides assistance for the preparation of monthly board agenda items as needed.
26. Provides assistance with monitoring the administrator and classified employee annual performance evaluation process.
27. May provide training and give direction to student workers.
28. Assists HR management with special projects.
29. Performs other duties as assigned.

Knowledge of:

• Human resources policies and procedures;
• Telephone techniques and etiquette;
• Federal and state laws and regulations governing areas of responsibility;
• Recordkeeping and report preparation techniques;
• Business letter and report writing, editing and proofreading;
• Office organization and file maintenance;
• Applicable computer software programs to manage word-processing, the development of spreadsheets, and database manipulation;
• Collective bargaining agreement rules and regulations for all employees, as appropriate;
• HR Information System(s).

Demonstrated Ability to:

• Communicate effectively, both orally and in writing;
• Interpret and apply human resources department policies, procedures, rules and regulations;
• Perform diversified and complex clerical support duties involving independent judgment requiring in-depth knowledge of an assigned function or program;
• Use a computer with speed and accuracy and utilize multiple computer software applications;
• Understand and follow oral and written directions, analyze situations accurately, and make decisions on routine procedural matters with limited supervision;
• Effective customer service and organizational skills, as well as timely completion of assigned projects and activities.
• Maintain high levels of confidentiality.

• Duties are primarily performed in an office environment, at a desk, or at a computer.
• The incumbent will experience interruptions while performing normal duties during the regular workday.
• The incumbent will have contact, in person or on the telephone, with executive, management, supervisory, academic, and classified staff and the general public.

Physical Demands:

• Routinely sits for extended periods of time.
• Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.
• Operates a computer.
• Communicates over the telephone, by email, and in person.

Special Qualification:

A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with physical and learning disabilities.

Education and Experience:

An associate degree in business, human resources, or a related field and two years increasingly responsible clerical experience involving frequent public contact, preferably in a human resources office OR any equivalent combination of training and experience.

The desired start date is September 2025. This is a full-time, 40-hour, 12-month, confidential position.

Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.

To be considered for this position, the candidate must submit the following application materials by Sunday, August 24, 2025 by 11:59 PST:

• Cover letter;
• A current and complete resume/CV of education and professional experience.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Allan Hancock College will not sponsor any visa applications.