Clinical Database Coordinator

The Living Donor Database Coordinator will help propel the field of living kidney donation forward by helping set up a comprehensive database on living kidney donors. This will include helping determine needs for the database and coordinate communication between Clinical Informatics, the Clinical Manager of the Living Kidney Donor Program and the physician leaders.

The Database Coordinator will help create smartphrases and data fields that need to be added to the database. Once the database is set up, the Coordinator will obtain basic health information on former donors and enter that into the database.

• This position is part-time, 50%

• The work schedule is flexible and will be determined at the time of hire

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• Contact with vulnerable populations that are non-minors (does not pertain to physicians/providers who work with minors): This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

• This position requires excellent interpersonal, written and oral communication skills. Strong problem solving and organizational skills with attention to detail, the ability to multi-task and prioritize based on deadlines are necessary to be successful in this role. The incumbent will be able to learn new tasks quickly and work both independently and as part of a team.

• Performs quality checks

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Identifies work unit resources needs and manages supply and equipment inventory levels

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols

• May assist with training of staff

• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols

• Schedules logistics, determines workflows, and secures resources for clinical research trials

School of Medicine and Public Health, Department, of Medicine, Division of Nephrology, Transplant Nephrology

The Division of Nephrology is committed to providing high-value patient care, conducting cutting edge research, and fostering talented nephrologists for the future of the field. The Department embraces both independent and collaborative work-styles. Our general approach is to empower individuals to work independently through thorough, hands-on training and onboarding, while also having regular meetings with collaborators and support staff within the department to foster a strong team environment.

The annual starting salary for the position is $54,000 (the salary will be prorated to 50% FTE) but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at campus benefits webpage and the SMPH Academic Staff Benefits Flyer.

Effective July 1, 2024, the U.S. Department of Labor Fair Labor Standards Act (FLSA) requires that positions earning less than $43,888 annually be considered non-exempt under FLSA provisions for overtime. Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at July 1, 2024 ($43,888 annually), they will be an academic staff non-exempt employee, will be paid hourly and will receive overtime compensation for any hours worked over 40 in a work week.

• Experience with data collection, data management, data verification, REDCap, OnCore or similar clinical research databases

• Experience in a clinical setting, including working with patients, electronic medical records (e.g., Epic) or compiling health information

• Proficiency with Microsoft Office or similar suite

• At least 1 year experience in human subjects research

• Experience with project management, including a track record of project organization and documentation, and laboratory management

Bachelor's Degree Required, preferrably a degree in biological sciences, healthcare or related field

Click the "Apply" button to start the application process. You will be prompted to upload the following documents:

* Cover Letter

* Resume

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you chose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Kassie Hefty, kjhefty@medicine.wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.