Mailroom Office Assistant (CORP)

Process incoming and outgoing mail; prepares mail for distribution. Operates bindery and reproduction equipment in the printing and reproduction of documents, manuals, brochures, etc. Manage and maintain mail equipment and reproduction equipment. Responsible for answering and directing incoming calls in a courteous and professional manner. Greets and check-in visitors in the lobby, ascertains nature of business, and guides visitors to destination.

Duties and responsibilities:

• Operate various printing, binding, folding, and cutting equipment to fulfill copy center orders
• Performs routine maintenance, adjustments, toner installation and minor repairs on printer equipment
• Assist in answering incoming calls in a high-volume environment while maintaining a friendly and professional manner while routing the callers to the appropriate department (Operates multi-line company switchboard)
• Welcomes and greets all visitors, customers, vendors and directing them appropriately and notifying company personnel of the visitor arrival.
• Maintain company directory list
• Reconcile supply orders to apply charges to appropriate Business Units and Departments
• Responsible for coding invoices related to office supplies, postage, and machine/equipment in a timely manor
• Proactively manage upcoming contracts renewals for lease equipment
• Sort incoming and outgoing mail for distribution with occasional pick up/ drop off mail to the post office
• Work with warehouse and other departments to manage inter-office/freight mail
• Prepare and package jobs by stacking, boxing, or wrapping for delivery to customer
• Manage inventory for all office supplies, kitchen, and postage meter / copy machines
• Provide quality control reviews on all specification documents, proofs, edit print files and other information provided to internal teams and external vendors
• Provide day-to-day execution of print production duties, direct mail, projects, and initiatives with leading the print workflow for specific projects
• Prepares layout of digital print-ready files; determines media types, weights, finishes, and sizes for project application
• Perform other duties as assigned

Qualifications

• High School Diploma or equivalent
• Must maintain a valid driver's license, and clean driving record
• At least 0-1 years of experience as a receptionist or Front Desk Assistant
• At least 1-3 years of experience using large copy equipment
• At least 1-3 years of experience in a mail room environment

Knowledge, Skills, and Abilities

• Proficient knowledge of software including but not limited to the following: in Microsoft Word, Microsoft Publisher, PowerPoint, Excel, Microsoft Paint and Adobe Photoshop
• Excellent verbal and written communication skills, strength in multi-tasking and organizational skills, people skills and the ability to work in a team setting.
• Ability to meet department production standards while working under strict deadlines
• Knowledge of scanning, imaging, duplicating machine equipment
• Strong attention to detail
• Ability to work independently and take initiative
• Must be able to properly operate machines/specialized programs essential to position