Administrative Assistant I

Nalco Water, an Ecolab Company, is looking for an Administrative Assistant to join our Facilities group located in Naperville, IL.

What's in it For You:

• The opportunity to take on some of the world's most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best
• Comprehensive benefits package starting day one of employment including medical, dental, vision, matching 401k, company paid pension, stock purchase plan, tuition reimbursement and more!

Click Here to see our benefits.

• Assists Facilities team with entering new vendors into our internal payment system
• Assists with department entering and tracking invoices within payment system. Works with vendor and Accounts Payable on any payment issues
• Serves as main point of contact for visitors and customers at our campus front reception desk
• Receives and forwards telephone calls from customers to appropriate employee or business unit
• Greets and checks-in visitors to our visitor management system. Creates guest badges and contacts hosts at campus
• Assists with conference room scheduling and room setups
• Assists with campus tour scheduling
• Responsible for the entering, organizing and reporting of our department's Great Catch / Near Miss safety observations into the Safety, Health and Environmental software system
• Other duties as assigned by Manager

Position Details:

• Plant location: Naperville, IL
• Work week and shift: Monday - Friday, 8:00AM to 4:30PM with some flexibility required depending on site need
• Compensation Package Offered: $25.00 per hour

Minimum Qualifications

• High School Diploma or GED
• 6 months experience using Outlook, Teams, Excel, and other Microsoft products
• 1 year of customer service experience

Physical Demands

• May occasionally lift or move light office supplies up to 35 lbs

Preferred Qualifications

• Previous experience with financial payment systems
• Previous reception/switchboard experience
• Ability to work independently and coordinate multiple tasks at once
• Good written, verbal and interpersonal communication skills
• Excellent customer service skills

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.