New

Staff Support Assistant

California Institute of Technology
vision insurance, parental leave, paid time off, sick time, tuition reimbursement
United States, California, Pasadena
May 24, 2025
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The Caltech Payroll Office seeks a motivated, detail-oriented payroll professional to provide support with administering specialized payroll functions. This position also ensures compliance with Institute policies and government protocols. Working in a fast-paced environment with members of campus operations, divisions and faculty, this position will report to the Senior Payroll Administrator and work closely with Finance, HR, and other campus stakeholders. The Administrative Assistant will process timecards for all bi-weekly employees and make the correct entries in the HR and payroll systems. Essential Job Duties Provides day-to-day administrative and clerical support; answering telephone, assisting visitors, answering email correspondence, responding to general inquiries and questions, maintaining records, entering and maintaining information in databases, opening and distributing mail. Performs data entry into the time management system and validates time entered through established processes, rate changes, new hires, promotions and transfers for various campus departments. Coordinates calendaring, meeting; processes payment requests to ensure compliance with departmental requirements. Maintains record files and databases. Other duties as assigned. Basic Qualifications Associate degree or equivalent. 2 years administrative experience. High integrity and ethics; high sense of personal responsibility and accountability for achieving outcomes; strong focus on quality and accuracy. Ability to maintain strict confidentiality. Knowledge of the following software: Microsoft Office Suite (e.g., Word, Excel, PowerPoint etc.). Required Documents Resume. Hiring Range $21.25 - $23.00 per hour The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law. Caltech is a VEVRAA Federal Contractor. To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf. Disability Accommodations If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.