Sr. Proposal Manager

GFT Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, are essential for managing and supporting the company's global operations. Shared Services are part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals, is the backbone of our ability to deliver infrastructure consulting and design services.

The Sr. Proposal Manager position supports one ormore businesslines and contributes to meeting the goals in Gannett Fleming's strategic and business plans by leading strategic proposal management and capture planning for major-level pursuits; leading interview presentation development for standard-level pursuits; and providing BD support for select client account management meetings, particularly with a strong client account manager.

Proposal Writing

• Delivers consistent, high-quality, client-centric proposals.
• Critiques technical sections, offering ideas for improvement, refinement, and improved client focus.
• Serves as lead author for executive summaries and other qualification sections for major-level proposals.

Proposal Management

• Leads major-level proposals, supports alternative delivery proposals, and oversees standard proposals.
• Leads kick-off and milestone review meetings for major-level proposal.
• Develops and defines the proposal strategy for major-level proposals.
• Prepares and implements realistic proposal schedules for major-level proposals.
• Reviews each proposal section to ensure consistency of proposal messaging.
• Drives the process to execute the proposal plan for major pursuits.
• Answers questions about the opportunity, allocates assignments, coordinates upcoming actions, and creates a cohesive team.
• Coaches others to define and use proposal strategy statements effectively.
• Leads storyboarding sessions and orchestrates high-value graphics.
• Coaches and advises the team on proposed solutions to open comments from the review process.
• Works closely with client account managers to prepare for and participate in post-award debriefings with clients.
• Conducts peer compliance checks for major-level proposals; may perform reviews for other BD teams.

Interview Development

• Leads interview presentation development for standard-level pursuits by working closely with the supervisor and supports interviews for major-level pursuits.

Capture Planning

• Leads capture planning activities for major-level pursuits.
• Drives the development of action-oriented capture plans to influence the client, assess the opportunity, and identify a winning strategy.
• Proactively drives the development of the opportunity with the Capture Manager.

Client Management

• Provides BD support for select client account management meetings, particularly with a strong client account manager.
• Supports management and planning for opportunities in the pipeline (in partnership with Ops).

Business Development & Marketing

• Collaborates with respective MARCOM staff to develop opportunity-specific marketing tactics as part of capture planning.
• Champions and is knowledgeable of the entire BDLP process
• Trains staff on capture planning.

Supervisory (if applicable)

• May serve as a supervisor for APS, PS I, PS II, and Sr PS staff.
• Assigns tasks to appropriate team members and reviews work to ensure compliance with quality and department-specified practices and procedures.
• Manage and/or assist BD Manager or Leader with proposal workload and resourcing for the team.
• Provides leadership and direction to BD&M team and pursuit teams.
• Performs Performance Evaluation Reviews (PER) and recommends staff training.
• Mentors and trains other staff members.

• Normally a 4-year degree required in English, marketing, journalism, communications, or an applicable field is required.
• Must have the requisite experience in California

• Normally 8-10 years of experience in leading, coordinating, planning, and developing AEC proposals and qualifications, sales/technical presentations.
• Proficiency with capture planning concepts and best practices.
• Demonstrates a high level of emotional intelligence, adapts communication style to each situation, and employs a clear, concise, and confident communication style.
• Communicates technical information to a non-technical audience.
• Active listener who demonstrates open-mindedness and asks insightful questions.
• Communicates as necessary with supervisor and proposal team on workload and project status.
• Manages team communications and facilitates conflict resolution on any level proposals.
• High attention to detail and the ability to adapt quickly to changing conditions while effectively driving teams to produce high-quality deliverables.
• Navigates risk and uncertainty and elevates high-risk items for discussion.
• Champions BDLP process within BD&M and to our operational partners.
• Establishes and maintains trust with internal clients and external partners on a project basis.
• Exhibits a client-first approach; supports the needs of our internal clients.
• Demonstrates social intelligence by managing relationships through social awareness (empathy and organizational awareness), active listening, and showing curiosity.