Administrative Assistant

Organization: Crossroads for Women

Location: 806 Dr. Martin Luther King Jr. Ave NE Albuquerque, NM 87102

An Off-Campus Work-Study Position

Hours: 16/28 hours per week

POSITION SUMMARY:
The
Administrative Assistant at Crossroads for Women plays a crucial role in
ensuring the smooth functioning of the office. This position supports the
Operations and Finance Director while fostering an organized and efficient work
environment. The individual in this role must possess strong organizational
abilities and attention to detail, successfully managing multiple tasks in a
fast-paced setting. Effective communication skills and a proactive approach to
problem-solving are essential for contributing to the organization's mission
and objectives.

ESSENTIAL SKILLS AND EXPERIENCE:
High School Degree.
Excellent
written, verbal, and interpersonal communication skills with strong
attention to detail and organization.
Experience
with Microsoft Office (Word, Excel, PowerPoint).
Ability
to multi-task.
Ability
to work independently and as part of the team to ensure that the highest
quality and most relevant aspects of the job and services are provided.
Ability
to adhere to strict standards of confidentiality.
Must
possess a valid New Mexico driver's license, a clean driving record, and
proof of insurance; able and willing to travel locally as needed.
This
position is subject to Criminal Background Check (post-offer).

DUTIES & RESPONSIBILITIES:
Maintain organized electronic
and physical filing systems for financial documents and administrative
records.
Provide support to the front desk
by answering phones, checking voicemail daily, and responding to
administrative calls as appropriate. Address public inquiries regarding
agency services.
Greet all visitors at the front
desk and establish and maintain relationships with vendors.
Ensure that copies of
administrative forms are up-to-date, accessible, and available to staff.
Support the
Director in coordinating department meetings, including preparing agendas
and taking minutes.
Participate in regular agency
and departmental meetings, as well as other relevant community meetings as
necessary.
Contribute to the management of donations as needed, including greeting donors, receiving donations, and ensuring that donation receipt forms are completed.
Contributes to the management of donations as needed, including greeting donors, receiving donations and ensuring that donation receipt forms are completed.
Conduct research and compile data to assist in decision-making processes.

Assist in maintaining a safe,
clean, and organized workplace.

Perform other duties as assigned that are relevant to the success of the mission of Crossroads for Women.

Equivalencies not found for this position

PHYSICAL DEMANDS:
Regular
and consistent use of phone required.
Regular
and consistent use of keyboard and mouse.
Ability
to climb stairs on occasion.
Must
be able to occasionally lift up to 25 pounds.
Consistent sitting for many hours at one time. Majority of day (50%+) is spent sitting
at a desk.
Additional
duties may arise, at which time CRFW may revise this job description.
This
job description does not represent an inclusive list of all duties encompassed
in this position, but rather serves as a tool to assist the work-study student
in this position. The existence of this
job description, or any other job description, does not in any way negate "at
will" employment status. Only the
Executive Director may elect to modify or delete this job description at any
time upon giving notice to the HR Rep to do so.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.