STAFF ASSISTANT

BID/JOB ANNOUNCEMENT

Staff Assistant

Department of Finance

Payroll Systems and Operations

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $66,612.00 annually

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit.

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

Applications for this position will be accepted until 11:59 pm CDT on June 6, 2025.

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance, and performs related duties as required.

ESSENTIAL DUTIES

* Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, in order to increase operating efficiency.

* Develops, implements and monitors departmental policies and procedures.

* Coordinates and provides administrative support in departmental operations.

* Distributes payroll checks and documents to City wide departments.

* Maintains and verifies employee direct deposit entries and returns, to bank.

* Prepares payroll vouchers for payment to vendors.

* Transmits Payroll Direct deposit payment to bank.

* Prepares Payroll NACHA Direct Deposit memo for approval.

* Develops plans for long term organizational goals.

* Plans and coordinates management activities to ensure the efficient operation of the executive office.

* Communicates critical payroll matters to appropriate departmental staff.

* Acts as liaison for management at meetings, committees, and field assignments as needed.

* Prepares reports and correspondence on departmental operations.

Additional duties may be required for this position.

Location: 121 N. LaSalle St., Chicago, IL 60602

Days: Monday through Friday

Hours: 8:30 AM to 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE

Graduation from an accredited college or university with a bachelor's degree in business administration, public administration or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience.

Preference will be given to candidates possessing the following:

* Experience with payroll processing

* Knowledge of payroll regulations

* Proficiency using Microsoft Word and Microsoft Excel

SELECTION REQUIREMENTS

This position requires applicants to successfully complete an interview which will include a written exercise and/or skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor