Operations Assistant

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

The Loudoun County Office of Elections and Voter Registration is seeking an Operations Assistant to join our team!

Our office manages all federal, state, and local elections for the voters of Loudoun County, and is dedicated to ensuring that all eligible voters have the right to cast their vote safely, securely, and efficiently. If you have a passion for public service and a desire to help voters exercise their most sacred right as U.S. Citizens, the right to vote, this might be the job for you!

As the Operations Assistant you will play a vital role in the office by handling complex administrative tasks, providing administrative support to senior management, assisting with the support and maintenance of data management systems, and assisting with special projects and programs.

In this role you will coordinate accounting, finance, and procurement transactions for the department, including managing payment of invoices, preparing and receiving requisitions, and serving as the procurement card administrator for the department. As the Operations Assistant you will also coordinate human resources functions including handling the onboarding of new permanent employees and ensuring appointed election officers complete all legally required paperwork to serve. The person in this position will also manage office and senior management calendars, assist with the creation of meeting agendas and packets, handle travel arrangements, and assist with confidential correspondence and communication in support of senior department management. Additionally, you will assist with the coordination of Freedom of Information Act (FOIA) requests, assist with support and maintenance of data management systems, and manage special projects as needed.

The ideal candidate will possess a strong desire to serve the public, have excellent customer service skills, be detail oriented and thorough, have experience dealing with sensitive and confidential information, be able to communicate effectively with a wide range of constituencies verbally and in writing, and be able to function in a fast-paced and sometimes rapidly changing environment.

Hiring salary is commensurate with experience.

High School diploma or equivalent; and four (4) years of related clerical/administrative work experience; or a combination of education and experience are required.

Experience with the Microsoft Office Suite, specifically Word, Excel and PowerPoint, is required. The chosen candidate must be a United States Citizen, and resident of and registered voter in the Commonwealth of Virginia. Preference will be given to candidates with experience with Oracle accounting software, Airtable database management software, and NEOGOV human resources management system. Experience with elections or voting, specifically in Virginia, is also preferred.

Criminal and credit background checks are required. All staff in the Office of Elections are required to work overtime around elections and this will include evenings, weekends, and holidays as needed.