Administrative Coordinator

Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of an Associate Vice President, Associate Provost, Deputy Provost, and/or comparable senior officer of the University. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events. May serve on a variety of committees in a support capacity.

Training and Development

• Assess training needs
• Maintains training files for all police officers and telecommunicators.
• Ensure compliance with the New Mexico state requirements for law enforcement officer and telecommunicator certification.
• Maintains comprehensive training records for all staff, ensures completion of annual training requirements mandated by the University of New Mexico.
• Use of the New Mexico of Department of Public Safety ACADIS system for data tracking and reporting of police officer and telecommunicator training.
• Develops and submits applications to secure funding from the State of New Mexico for law enforcement retention and staffing initiatives.

Recruitment and Staff

• Oversees job postings, interview scheduling, hiring and the onboarding process.
• Provide support to department managers during periods of staff vacancies.
• Coordinates background investigations and ensures completions of all pre-employment requirements for new hires.
• Prepares hiring packets, drafts correspondence, and compiles reports and other necessary documents.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.