Administrative Assistant 2

Administrative Assistant within in the Department of Davis Heart and Lung Research Institute performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of the academic and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; establishes and maintains files; performs other duties as assigned.

Minimum Required Education and Qualifications

High School diploma or GED. 1 year of relevant experience required.

Preferred Education and Qualifications

Certification or vocational training may be preferred. 2-4 years of relevant experience preferred.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Function: Business Planning and Operations

Sub-Function: Administrative Assistance

Technical: T2