Administrative Support - Operations

The Operations Administrator is responsible for supporting the operations team with non-customer facing administrative tasks such as managing the fleet, installer onboarding paperwork, project audits and installer payroll. This position will be working with cross-functional departments - accounting, logistics, technical service and sales to maintain valued relationships with customer accounts. The ideal candidate must have a keen eye for details and a resolute commitment for excellence.

Receive, audit and process installer pay sheets from project managers in the field. Review and upload installer onboarding paperwork for accuracy and completeness.
• Manage all vehicles within the fleet for inspections, insurance, gas cards and registrations. Accident Reporting within system.
• Reviews Completed jobs for monthly audit of paperwork and accuracy.
• Receive and audit orders. Supply accounting with sales figures pertaining to orders booked on a daily basis

• A college degree, preferred not required
• Prior experience in the window/door, building materials, or construction industries
• A willingness to upgrade your own knowledge and skills

• A high school diploma or equivalent
• 2 years of experience in Administrative/Customer Service experience
• Organizational skills and ability to balance multiple priorities
• A strong commitment to excellence and attention to details to perform audit functions
• Proficiency in MS office (Word, Excel, Outlook)
• Excellent communication skills both verbal and in writing to work effectively with cross-functional teams
• Exceptional interpersonal skills while observing professionalism and diplomacy at all times
• The ability to work individually as well as part of a team
• The ability to adapt to new technology

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we've been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin's quality products, including Infinity Replacement Windows and Doors, and TruStile Doors. Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first.

We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing - recognizing everyone's contribution to Marvin's success
• Giving at Marvin - participate in organized volunteer opportunities
• Brighter Days Fund - financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more. Apply today!

This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities of the employee. Accommodation may be made to enable an individual with a disability to perform the essential functions of the position.